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California State University, Long BeachCalifornia State University, Long Beach

ADMINISTRATIVE GUIDELINE

Outside Employment Disclosure Requirements
for MPP and Executive Employees

Guideline Contents

  • Responsible University Officer:
    Associate Vice President, Human Resources Management
  • Guideline Contact:
    Director, Human Resources Services Group

PURPOSE AND SCOPE

Under Title 5 of the California Code of Regulations, full-time MPP and Executive employees are required to disclose all outside employment for the identification of and to preclude any conflict of commitment to CSU employment.

GUIDELINE STATEMENT

Definition

For the context of this policy, outside employment refers to any employment not compensated through the CSU payroll. CSU foundation and/or CSU auxiliary employment is not compensated through CSU payroll and is reportable. Volunteer work does not apply to this policy.

Disclosure Requirements

MPP and Executive employees are individually responsible and held accountable for ensuring that their outside employment activities do not create any actual or perceived conflict of commitment and/or conflict of interest to the CSU. All full-time and part-time MPP and Executive employees are expected to monitor and to report any and all outside work for which the employees are being compensated. These employees are required to submit a disclosure form at least annually, even if there is no outside employment to report.

PROCEDURES

Reporting Requirements

MPP and Executive employees are required to complete the outside employment disclosure form at the following times:

  • At the time of hire or appointment – Prospective MPP and Executive employees must disclose all current outside employment as a precondition of hire.
  • Annually – All MPP and Executive employees must submit an annual disclosure, reporting on outside employment held the previous calendar year (January 1 to December 31.)
  • Within 30 days of accepting outside employment – Employees must advise their supervisor of any new outside employment opportunity within 30 days of accepting
  • Upon request of appropriate administrator – Requested information must be provided within 10 days of an appropriate administrator’s request.

The written disclosure statement includes the nature of the outside employment, time commitment, and expected duration. Executive employees are also required to disclose details of the outside employment, including organization name, total compensation, whether the business has had dealings with the CSU, and whether the employee was involved in making any decisions that impact the CSU’s dealings with the outside employer.

Determining Conflicts of Commitment

No MPP or Executive employee may make, participate in making, or influence a governmental decision in which he/she has a financial interest as defined by the Political Reform Act. A conflict of interest exists if the outside employment creates a financial interest on the part of the employee that precludes the employee from making decisions within the scope of the employee’s duties.

MPP Employees (excluding Executives)

p>All MPP employees are expected to reduce or eliminate outside employment if any perceived or actual conflicts of commitment or interest are found. Outside employment disclosures should be reviewed for any perceived or actual conflicts of commitment or interest by the appropriate administrator. The appropriate administrator who reviews these forms shall be the person to whom the employee reports.

If the employee’s manager or appropriate administrator determines there is perceived or actual conflict of commitment and/or conflict of interest in the outside employment activity, and the employee disagrees with this determination, it should be noted on the outside employment form and escalated to the next level of review. This second and final level of review should be conducted by an independent review committee appointed by the President or Chancellor or his/her designee. The recommendation provided at this level shall be the final determination.

Executive Employees

To protect the interests of the public and the CSU, all executive employees are expected to perform outside employment free of any perceived or actual conflicts of commitment or interest. All outside employment disclosures should be reviewed for any perceived or actual conflicts of commitment or interest and approved by the Chancellor or his/her designee. In addition, the Board of Trustees shall annually review, provide the opportunity for public discussion, and approve the outside employment endeavors of all executive employees.

If the outside employment requires a second level of review for approval, an independent review committee appointed by the Chancellor (or the Board of Trustees for the Chancellor) or his/her designee and the Vice Chancellor of Human Resources, in consultation with the Office of General Counsel, shall review the outside employment disclosure. The recommendation provided at this level shall be the final determination.

FORMS AND INSTRUCTIONS

  • MPP Outside Employment Disclosure Form
  • Executives (Campus President and Vice Presidents) should obtain the appropriate outside employment disclosure form from the Primary Guideline Contact.

ADDITIONAL CONTACTS

Subject Contact Phone Email
Policy Content Marita Swanson (562) 985-1741 marita.swanson@csulb.edu

APPENDICES AND RELATED INFORMATION

Appendices (if any):

  • N/A

Related Chancellor’s Office Policies:

Other Related Information:

  • N/A

HISTORY

Issue Date: 2013

Last Review Date: August 2018

Amended Date: August 2018

Amended Description: Amended to update links and Chancellor’s Office references.