ADMINISTRATIVE GUIDELINE
Employee Public Transit Benefits
Guideline Contents
- Responsible University Officer:
Sustainable Transportation Coordinator
- Guideline Contact:
General Manager, Parking and Transportation Services
PURPOSE AND SCOPE
CSULB is committed to supporting sustainable transportation options for our campus community. This is in accordance with the South Coast Air Quality Management District requirement for all companies with over 250 employees in the South Coast Air Basin to have an employee commute reduction program in place. The purpose of this guideline is to support sustainable transportation choices and reduce single occupancy vehicle commutes by providing University employees with transit subsidies to encourage their use of public transportation.
GUIDELINE STATEMENT
U-PASS and Employee Reimbursement of MTA or OCTA Public Transit Fare
University employees who live within the Long Beach Transit service area may ride any Long Beach Transit bus for free by swiping their CSULB ID Card through the fare box. This program, known as the U-PASS, is available to all employees year-round.
University employees who live outside of the Long Beach Transit service area but within Los Angeles County or Orange County may receive up to 100% reimbursement for their purchase of MTA or OCTA transit fare.
Employee public transit benefit eligibility and limitations
All currently employed CSULB faculty and staff are eligible for the U-PASS on Long Beach Transit.
CSULB faculty or staff who live outside of the LBT service area but within LA County may purchase MTA transit fare for their own commute to and from CSULB and receive reimbursement, by direct deposit only, of:
- 100% of actuals paid, up to the approved limit, for employees who do not have a CSULB parking permit
- 50% of actuals paid, up to the approved limit, for employees who do have a CSULB parking permit
Employees who receive a transit subsidy, including U-PASS, are not eligible for any additional benefits, such as Rideshare Rewards Points.
Please contact the Sustainable Transportation Coordinator at (562) 985-4091 or sustainabletransportation@csulb.edu if you have any questions.
PROCEDURES
To use the Long Beach Transit U-PASS, simply swipe your CSULB ID Card through the fare box on the bus upon boarding.
For MTA or OCTA, eligible employees must:
- Complete and sign a CSULB Authorization for Public Transit Reimbursement form annually, each fiscal year, and submit the completed form to the Sustainable Transportation Coordinator at the Parking Office.
- Sign up for Employee Reimbursement Direct Deposit Enrollment Authorization to receive any and all reimbursements. Sign-up Form.
- Scan and email a copy of their transit pass and receipts to sustainabletransprotation@csulb.edu. Hard copies may also be submitted in lieu of scanned copies, and should be sent to the Sustainable Transportation Coordinator at the Parking Office or at Mail Stop 0757.
FORMS AND INSTRUCTIONS
- Employee Reimbursement Direct Deposit Enrollment Authorization.
Please send completed form to University Controller's Office, FND 280, 6300 State University Dr., Long Beach, CA 90815, or Fax to (562) 985-1702 Attn: Travel and Hospitality.
CSULB Controllers Office / Travel
- The Public Transit Reimbursement Form is available from the Parking Office or by contacting the Sustainable Transportation Coordinator at (562) 985-4091 or sustainabletransportation@csulb.edu.
ADDITIONAL CONTACTS
| Subject | Contact | Phone | |
|---|---|---|---|
| Guideline Contact | |||
| Subject Matter Expert | Elissa Thomas | (562) 985-4091 | Elissa.Thomas@csulb.edu |
APPENDICES AND RELATED INFORMATION
Appendices (if any): N/A
Related Chancellor’s Office Policies:
- Transportation Incentives – 2012 Exclusion Rates for Qualified Transportation Programs
http://www.calstate.edu/HRAdm/pdf2011/TL-BEN2011-16.pdf
Other Related Information:
- IRS 132 (f)
Taxable Fringe Benefit Guide
http://www.irs.gov/pub/irs-tege/fringe_benefit_fslg.pdf