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California State University, Long BeachCalifornia State University, Long Beach

ADMINISTRATIVE GUIDELINE

Employee Rideshare Incentives for Sustainable Transportation (Ending 8/31/2019)

Guideline Contents

  • History
    • Issue Date
    • Last Review Date
    • Ammended Date
  • Responsible University Officer:
    Director of Parking and Transportation Services
  • Guideline Contact:
    Director of Parking and Transportation Services

PURPOSE AND SCOPE

CSULB is committed to supporting sustainable transportation options for our campus community. This is in accordance with the goals and guidelines set forth by South Coast Air Quality Management District (AQMD) and the CSULB Campus Climate Commitment. The purpose of this guideline is to support sustainable transportation choices and reduce single occupancy vehicle commutes by providing University employees with Rideshare incentives to encourage sustainable commutes by walking, bicycling, carpooling, or serving as a Vanpool Coordinator.

GUIDELINE STATEMENT

Rideshare Incentive Points for Sustainable Transportation

As an incentive to choose a commute alternative to driving alone to work, California State University, Long Beach, Parking and Transportation Services offers University employees 1 point for each day they walk, bike, carpool, or vanpool (Coordinator only). To be eligible to earn points for carpooling, the carpool must save a parking space on campus, and the fellow carpooler must be a CSULB student, another employee, or the employee is dropped off. Each point is worth $1 cash value. Points may be accrued and redeemed as described in the procedures below.

Any disciplinary action resulting from violations of this policy or program supporting policies, standards or procedures shall be administered in a manner consistent with the terms of the applicable collective bargaining agreement and/or the applicable provisions of the California Education Code.

The IRS considers these Rideshare Incentives to be taxable fringe benefits. The total redeemed incentives will be taxed at current state and federal rates. These taxes will be taken out of the following month’s paycheck.

Additional Sustainable Transportation Program Benefits and Services

As an incentive to commute using sustainable transportation, the program provides employees who are registered with the Rideshare Program a Guaranteed Ride Home up to two times a year in the event of an emergency.

In case of severe weather or unsafe conditions, permits are available for employees who do not have a parking permit and who are registered with the Rideshare Sustainable Transportation Program as commuting to campus daily as pedestrians or bicyclists. Registered pedestrians or cyclists who need to drive in to campus due to severe weather or unsafe conditions may stop by the Visitor Information Center to obtain a coupon code that allows purchase of day permit valid in an employee lot.

Falsification or willful misrepresentation of information to obtain any available benefit or incentive can lead to disciplinary action, up to and including employee termination.

Please note that policies and procedures are reviewed on a regular basis and are subject to change based on review findings. Please email ride@csulb.edu or call (562) 985-RIDE(7433) for additional questions or concerns.

PROCEDURES

  1. Apply for the Rideshare Sustainable Transportation Program at http://csulb.edu/ride
  2. By the 5th day of each month, record and submit daily points on the Rideshare Record.
  3. Upon each monthly submission of points, the employee will be offered the option to save the points or to request to withdraw points in exchange for Beach Bucks in increments of $25.
  4. Rewards requests are processed within 5 business days of receipt.
  5. The employee will receive an email confirmation that Beach Bucks are ready for use.

If the employee fails to pick up his gift card(s) after three months and fails to contact the Rideshare Coordinator, his submitted points will be forfeited. Points may be accrued and saved up to a limit of $250, and they may be withdrawn in increments of $25. Any employee who accrues more than $250 points will receive a reminder email that they should withdraw any points above $250 or any points above $250 will be forfeited at the end of the fiscal year on June 30. It is the employee’s responsibility to withdraw all accrued points upon separation from the University or points will be forfeited after separation.

FORMS AND INSTRUCTIONS

ADDITIONAL CONTACTS

Subject Contact Phone Email
Primary Guideline Contact Parking and Transportation Director (562) 985-4146 parkinggeneral@csulb.edu
Subject Matter Expert Sustainable Transportation Coordinator (562) 985-RIDE ride@csulb.edu

APPENDICES AND RELATED INFORMATION

Appendices (if any):

  • N/A

Related Chancellor’s Office Policies:

Other Related Information:

FAQ

  • N/A

HISTORY

Issue Date: February 14, 2013

Last Review Date: October 17, 2018

Amended Date: October 17, 2018

Amended Description: Updated redemption options