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California State University, Long BeachCalifornia State University, Long Beach

ADMINISTRATIVE GUIDELINE

Employee Rideshare Incentives for Sustainable Transportation

Guideline Contents

  • Responsible University Officer:
    Sustainable Transportation Coordinator
  • Guideline Contact:
    Transportation Services Manager

PURPOSE AND SCOPE

CSULB is committed to supporting sustainable transportation options for our campus community. This is in accordance with the South Coast Air Quality Management District requirement for all companies with over 250 employees in the South Coast Air Basin to have an employee commute reduction program in place. The purpose of this guideline is to support sustainable transportation choices and reduce single occupancy vehicle commutes by providing University employees with Rideshare incentives to encourage sustainable commutes by walking, bicycling, carpooling, driving a motorcycle, or working an approved compressed work week (3/36, 4/40, or 9/80).

GUIDELINE STATEMENT

Rideshare Incentive Points for Sustainable Transportation

As an incentive to choose a commute alternative to driving alone to work, California State University, Long Beach, Parking and Transportation Services offers University employees 1 point for each day they walk, bike, carpool, ride a motorcycle, or do not come to campus as a result of having already worked a 4/40, a 3/36, or a 9/80 workweek.  Each point is worth $1 cash value, and points may be accrued and redeemed as described in the procedures below.

Falsification or willful misrepresentation of information to obtain any available incentive can lead to disciplinary action, up to and including employee termination.

The IRS considers these Rideshare Incentives to be taxable fringe benefits. The total redeemed incentives will be taxed at current state and federal rates. These taxes will be taken out of the following month’s paycheck.

Additional Sustainable Transportation Program Benefits and Services

As an incentive to carpool, the program provides employees who are registered with the Rideshare Program a Guaranteed Ride Home up to two times a year in the event of an emergency.

In case of severe weather or unsafe conditions, permits are available for employees who do not have a parking permit and who are registered with the Rideshare Sustainable Transportation Program as commuting to campus daily as pedestrians or bicyclists. Registered pedestrians or cyclists who need to drive in to campus due to severe weather or unsafe conditions may stop by the Visitor Information Center to obtain a permit for the day, and the cost for the permit will be charged back to the Sustainable Transportation Program.

PROCEDURES

  1. Apply for the Rideshare Sustainable Transportation Program at http://csulb.edu/rideshare
  2. By the 5th day of each month, record and submit daily points on the Rideshare Record.
  3. Upon each monthly submission of points, the employee will be offered the option to save the points or to request to withdraw points in exchange for Rideshare Rewards items, such as Beach Bucks or gift cards, in increments of $25.
  4. Rewards requests are processed within 30 days of receipt by the Sustainable Transportation Coordinator.

Requests for Beach Bucks will result in the Sustainable Transportation Coordinator submitting an email to ID Card Services to put the requested amount on the employee’s Beach ID Card account. Once ID Card Services has been notified, they will process the request and notify the Sustainable Transportation Coordinator that the funds have been added.  The employee will then receive an email confirmation that they may use the Beach ID Card for payment at these locations.

Requests for gift cards will result in an email to the employee confirming that the requested items are ready for pick up at the Parking Office. The employee then comes to the Parking Office, signs the receipt, and receives the requested items.

Points may be accrued and saved up to a limit of $250, and they may be withdrawn in increments of $25 gift cards to available vendors. Any employee who accrues more than $250 points will receive a reminder email that they should withdraw any points above $250 within 30 days, or any points above $250 will be forfeited at the end of the fiscal year on June 30. It is the employee’s responsibility to withdraw all accrued points upon separation from the University or points will be forfeited after separation.

FORMS AND INSTRUCTIONS

ADDITIONAL CONTACTS

Subject Contact Phone Email
Primary Guideline Contact Carolyn Weidell (562) 985-1473 Carolyn.Weidell@csulb.edu
Subject Matter Expert Elissa Thomas (562) 985-4091 Elissa.Thomas@csulb.edu

APPENDICES AND RELATED INFORMATION

Appendices (if any):

  • N/A

Related Chancellor’s Office Policies:

Other Related Information:

FAQ

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HISTORY

Issue Date: February 14, 2013

Last Review Date: N/A

Amended Date: N/A

Amended Description: N/A