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California State University, Long BeachCalifornia State University, Long Beach

ADMINISTRATIVE GUIDELINE

Stipends for Bargaining Unit Employees

Guideline Contents

  • Responsible University Officer:
    Associate Vice President, Human Resources Management
  • Guideline Contact:
    Director, Staff Human Resources

PURPOSE AND SCOPE

A stipend is an additional monthly payment made to an employee under specific circumstances for a limited period of time with the exception of SUPA or University Police. The CSU/UAPD, CSU/CSUEU, CSU/SETC, and CSU/UPAD collective bargaining agreements provide for employee stipends. Typically, the appropriate administrator (level 4) will assign additional work or special project duties on a temporary basis over and above the regularly assigned duties of a position. Staff Human Resources is responsible for administering stipends for units 1, 2, 5, 6, 7, 8, and 9 in accordance with each collective bargaining agreement.

GUIDELINE STATEMENT

Employees in unit 1 may be eligible for a stipend under the following circumstances:

UAPD (unit 1): An employee may be eligible for a stipend when the appropriate administrator assigns temporary project coordination or lead work functions over and above the regularly assigned duties. Work must be temporary in nature and must have a specific beginning and end date. Stipends are an increase to the employee's base monthly salary and will be paid on a monthly basis for the duration of the temporary appointment. Stipend amounts will be determined by the appropriate administrator in consultation with Staff Human Resources. All stipends will be awarded in accordance with the collective bargaining agreement.

Employees in units 2, 5, 7, 8, and 9 may be eligible for a stipend under the following circumstances:

CSUEU (units 2, 5, 7, and 9): Employees may be eligible for a stipend when the appropriate administrator assigns additional work, special projects, or lead functions over and above the regularly assigned duties or when an employee is required to maintain contact with their campus outside of normal working hours on a regular basis. Work must be temporary in nature and must have a specific beginning and end date. Stipends shall be between 3% and 10% of the employee's base monthly salary and be paid on a monthly basis for the duration of the temporary appointment. All stipends will be awarded in accordance with the collective bargaining agreement.

SUPA (unit 8): Employees may be eligible for a stipend upon completion of an Intermediate or Advanced P.O.S.T Certification or when a special assignment is given to an employee by the appropriate administrator and in accordance with the collective bargaining agreement.

Staff Human Resources must approve all stipends prior to assigning any additional duties as listed in the criteria above to the employee. Retroactive stipends will not be awarded.

Please contact Veronica Galindo at 562-985-8326 or Veronica.Galindo@csulb.edu if you have any questions.

PROCEDURES

UAPD (unit 1) and CSUEU (units 2, 5, 7, and 9) employees:

  1. Prior to the assignment of additional duties, the appropriate administrator (level 4) should provide Staff Human Resources with a list of the additional duties for review and approval.
  2. A Staff Human Resources representative will review the additional duties and determine of a stipend should be awarded in accordance with the collective bargaining agreement.
  3. If the stipend is approved, Staff Human Resources will process the paperwork, which consists of an Additional Pay Voucher and a letter to the employee that explains the terms and duration of the stipend.

SUPA (unit 8) employees:

  1. The appropriate administrator (level 4) will send a copy of the Intermediate or Advanced P.O.S.T certification to Staff Human resources with a request to provide the employee with a stipend in accordance with the collective bargaining agreement.
  2. Staff Human Resources will review the documentation submitted for compliance and process all paperwork.
  3. or

  1. The appropriate administrator (level 4) with approval from the Chief of Police will monitor special assignments and provide Staff Human Resources with a completed Additional Pay Voucher for employees who had special assignments on a monthly basis. Each Additional Pay Voucher will be accompanied with documentation that substantiates the special assignment.

    Stipend requests must be submitted to Staff Human Resources no later than the 3rd of each month.

  2. Staff Human Resources will review the documentation submitted for compliance and submit approved documents to Payroll for processing.

Funding

Funding for Stipends will be from the unit/division base budget resources.

ADDITIONAL CONTACTS

Subject Contact Phone Email
Primary Guideline Contact Nancy Torres (562) 985-2299 Nancy.Torres@csulb.edu
Subject Matter Expert Veronica Galindo (562) 985-8326 Veronica.Galindo@csulb.edu

APPENDICES AND RELATED INFORMATION

Appendices (if any): N/A

Related Chancellor’s Office Policies: Collective Bargaining Agreements

Other Related Information:

FAQ

N/A

HISTORY

Issue Date: July 2012

Last Review Date: July 2012

Amended Date:

Amended Description: