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California State University, Long BeachCalifornia State University, Long Beach

ADMINISTRATIVE GUIDELINE

Working Titles Guideline

Guideline Contents

  • Responsible University Officer:
    Associate Vice President, Human Resources Management
  • Guideline Contact:
    Director, Staff Human Resources

PURPOSE AND SCOPE

Working Title guidelines for staff and Management Personnel Plan (MPP) employees provide the appropriate administrator with the framework to accurately represent the classification and identify the scope and authority of individual positions to the campus community and outside agencies.

GUIDELINE STATEMENT

General Information

Working titles are assigned to specific positions when the classification title does not sufficiently describe the functional responsibilities of the position.  Working titles should be consistent with the classification, the specific duties and responsibilities and the level of authority described in the position description.  The Appropriate Administrator is responsible for assigning working titles with prior approval from Staff Human Resources.

Working titles for staff or bargaining unit positions (units 2,4,5,6,7,8, and 9) must be consistent with the classification, the specific duties and responsibilities, and level of authority described in the position description. In accordance with the Higher Education Employer-Employee Relations Act (HEERA), bargaining unit positions do not have the authority to hire, transfer, evaluate, or discipline other employees. These duties are reserved strictly for Management Personnel Plan (MPP) employees. Therefore, the use of the word “manager” in any form can be used only with MPP positions.

The use of the word “Director” as the working title assumes that the position has the authority to independently develop and set substantive policies for a specific program or area and to hire, transfer, evaluate, or discipline other employees, which would be consistent with MPP employees.  Therefore, the use of “Director” may not be used for bargaining unit positions.  Incumbents in these positions do not have the authority to independently engage in the activities referenced above.

“Associate Director” may be used for positions classified as Student Services Professional IV, Administrative Analyst Specialist-Exempt II, or Administrative Analyst Specialist-Exempt III.  These positions will typically have direct oversight of a campus-wide program or specialty area and provide lead work direction to subordinate staff.
“Assistant Director” may be used for positions classified as Student Services Professional III, Student Services Professional IV, Administrative Analyst Specialist-Non Exempt, Exempt I, Exempt II, or Exempt III.  These positions will typically have over sight for a discrete component of a campus-wide program area or specialty, and provide lead work direction to subordinate staff.

“Administrator” may be used for positions classified in the Information Technology Consultant classification series when the position is responsible for the functional administration of a campus-wide database system, or the functional administration of a campus-wide system that is used for information or system security.

Recommended Working Titles

Staff or bargaining unit positions (units 2,4,5,6,7,8, and 9) may use words such as coordinator, analyst, specialist, technician, and liaison.  Positions that have lead work responsibilities may use words such as lead or supervisor in the working title to reflect the specific nature of the position.  Positions designated with higher status may consider using words such as “Senior” in working titles.

Please contact Veronica Galindo at 562-985-8326 or Veronica.Galindo@csulb.edu if you have any questions.

PROCEDURES

Working Title Changes

Each position will have one working title that will be accurately reflected on PeopleSoft HR, the position description, business cards, and any other documentation where the use of a working title may be appropriate. 

Please submit requests to create new working titles or to modify existing titles to Staff Human Resources.  Upon approval, the department will be required to submit a revised position description reflecting the new working title and a Position Action Form to update the working title in PeopleSoft.

Existing Working Titles

Working titles for staff or bargaining unit positions established prior to July 1, 2011 that utilize manager, director, or administrator will be brought into compliance when the position is vacated or reclassified.

FORMS AND INSTRUCTIONS

  • NA

ADDITIONAL CONTACTS

Subject Contact Phone Email
Primary Guideline Contact Karen Kerr 562-985-5640 Karen.Kerr@csulb.edu
Subject Matter Expert Veronica Galindo 562-985-8326 Veronica.Galindo@csulb.edu

APPENDICES AND RELATED INFORMATION

Appendices (if any): N/A

Related Chancellor’s Office Policies:

  • N/A

FAQ

N/A

HISTORY

Issue Date: September 2011 

Last Review Date: N/A

Amended Date: N/A

Amended Description: N/A