ADMINISTRATIVE GUIDELINE
Property Guideline
Guideline Contents
- History
- Issue Date: August 1, 2011
- Amended Date: N/A
- Responsible University Officer:
Associate Vice President, Financial Management - Primary Guideline Contact:
Director of Support Services
PURPOSE AND SCOPE
The state legislature has delegated authority concerning personal property to the California State University (CSU). The CSU Board of Trustees further delegates such authority to campus presidents and/or designee pursuant to Executive Orders 409 and 649 and the Integrated CSU Administrative Manual (ICSUAM) Sections 3150.01, 3151.01 - 3151.04 and 3250.01. Accountability for the management of University property ultimately rests with the President. By administrative appointment, the President has delegated this authority to his designee, the Associate Vice President of Financial Management.
The purpose of this policy is to ensure the efficient operation of California State University, Long Beach, (“University”) by providing guidelines for the accurate accounting, control, use, safeguarding and disposition of University property and for the care, restitution, sale or destruction of unclaimed or abandoned property.
POLICY STATEMENT
It is the policy of the University to record, control, use, safeguard and dispose of University property and to care for, return, sell or destroy unclaimed/abandoned property in the most effective and efficient manner possible towards the accomplishment of University goals and objectives.
Procedures have been established and responsibilities defined to maintain uniform accountability of University property and unclaimed/abandoned property.
This policy applies to all campus departments and employees of California State University, Long Beach.
PROCEDURES
- Acquisition of Property
- Confirmation of Inventory
- Electronic Media Sanitization Certification
- Electronic Media Sanitization Process (Information Security Management and Compliance Office)
- Loan and Use of Property
- Lost & Found
- Maintaining Property Records
- Personal Use of University Property
- Personally Owned Equipment
- Physical Inventory
- Printer Cartridge Recycle Program
- Property Audits
- Property Maintenance & Security
- Receipt and Tagging of Property
- Transfer/Survey of University Property
- Update of Department Contacts and Approvers
- UR&D Accepting Gifts-In-Kind Policy
FORMS AND INSTRUCTIONS
- Confirmation of Inventory Certification Form
- Department Property Check-Out Log
- Employee Clearance Certificate
- Media Sanitization Certification Form
- Off-Campus Loan Form
- Physical Inventory Certification Form
- Property Survey/Transfer Request Form
- UR&D Gift Transmittal Form and Gifts-In-Kind Notification Form
ADDITIONAL CONTACTS
| Subject | Contact | Phone | |
|---|---|---|---|
| Primary Policy Contact | Ellie Christov | 562-985-4501 | echristo@csulb.edu |
| Subject Matter Expert | Natalie Nguyen | 562-985-4889 | natalie@csulb.edu |