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California State University, Long BeachCalifornia State University, Long Beach

Appendix C

Lodging, Meals, and Incidentals: Reimbursement Caps and Receipt Requirements

The following chart summarizes the applicable reimbursement methods and the maximum rates authorized for lodging and meal and incidental expenses (M&IE) incurred while on travel status:

Travel Status

Less Than 30 Days with Overnight Stay 30 Days or More In Excess of One Year

Contiguous United States :1
Daily M&IE

Lodging 2

Actual meal expenses up to $55/day + $7/day Incidentals allowance.
Receipts required for expenses greater than $75.

Actual lodging of $275/night, excluding taxes.

Receipt required.

Maximum Meals and Lodging Per Diem determined by Authorized Approver cannot exceed Federal Per Diem for area.

 No receipts required.

Per Diem up to 150% of 30 day per diem.

No receipts required.

Alaska, Hawaii and the U.S. Possessions 3
Daily M&IE

Lodging 2

Published Federal Government Per Diem for specific location.
No receipts required.

Actual lodging of $275/night, excluding taxes.

Receipt required.

Maximum Meals and Lodging Per Diem determined by Authorized Approver cannot exceed Federal Per Diem for area.

 No receipts required.

Per Diem up to 150% of 30-day per diem.

No receipts required.

International

Daily M&IE and Lodging

Published Federal Government Per Diem for specific location.

No receipts required.

Maximum Per Diem determined by Authorized Approver cannot exceed Federal Per Diem for area.

No receipts required.

Per Diem up to 150% of 30-day per diem.

No receipts required.

Non-Commercial Facility

Daily Lodging Expenses 4

Actual expenses up to 100% of Published Federal Government Per Diem for specific location.

Receipts required for non-international travel.

Maximum Per Diem Determined by Authorized Approver cannot exceed Federal per diem.

No receipts required.

Per Diem up to 150% of 30-day per diem.

No receipts required.

Federal Per-diem rates for all domestic locations: http://www.gsa.gov/portal/category/21287



1 Travel within the 48 contiguous United States and District of Columbia

2 Reasonable lodging expenses supported by a receipt are reimbursable.

3 Travel within Alaska, Hawaii, Puerto Rico, the Northern Mariana Islands, and possessions of the United States.

4 Use per diem rate for appropriate geographic area.