Division of Administration and Finance - News & Notes

IN THIS ISSUE


Chief of Police Welcome

As the Fall 2013 semester begins I would like to take this time to welcome all new and returning students, faculty and staff to California State University, Long Beach. As you begin this academic year, I would like to assure you that the University Police Department is committed to making your experience here at CSULB a safe and welcoming environment in which to pursue your academic endeavors. While CSULB has an excellent record with regard to safety and low overall crime statistics, there are many precautions that you can take to help your Police Department ensure not only your personal safety, but a safe and secure campus.

Although we enjoy a safe and enjoyable learning environment here at The Beach, there are times when conditions necessitate the immediate and timely dissemination of information regarding public safety issues such as crimes in progress or environmental safety hazards. During such times it is imperative that the Police Department communicate with the campus community through the emergency notification system known as Beach Alert. Beach Alert is a vital part of our ongoing efforts to keep our community informed when dealing with unfolding events as they occur on our campus. In order to be a part of this system it is important that each and every member of our campus community log on to “MyCSULB” to update your information, as well as to ensure that you receive emergency text messages via your cell phone during such campus wide emergencies. To learn more about such services please visit our website.

In addition, I would like to encourage everyone to visit our newly remodeled University Police Sub-Station located in the Student Union. Inside we have information regarding the different resources available to every member of our faculty, staff and student population, as well as those services offered by the University Police - such as bicycle registration and the Campus Escort Service. University Police staff is also available to help you with any questions you may have about public safety here at The Beach.

Below are a few safety tips I hope you will follow to make your experience safe and enjoyable.

  • Please do not leave personal possessions unattended in public spaces. Items such as backpacks, laptop computers, cell phones are easy targets for the opportunistic thief.
  • Make an effort to secure your bicycle with a U-Lock. This type of device makes it more difficult for the bicycle thief to take what is for many their means of transportation to and from campus.
  • For those who attend night classes, escort services are available to walk or transport you to your cars. These services are available to all members of our campus community during the late evening hours by calling (562) 985-4101.
  • It is extremely important to protect yourself from identity theft. Keep all personal identification, credit cards, drivers’ licenses, etc., in a safe place--a front pocket or purse. Do not leave your purse or wallet unattended at any time. Do not give any personal information to unapproved solicitors--many are engaging in fraudulent activities designed to separate you from your hard earned money or credit.
  • Faculty and staff, please remember to secure your office or work area if you leave your work space for an extended period of time. This includes locking doors, cabinets or drawers.
  • If you see anything suspicious please call the University Police Department 24/7 at (562) 985-4101 or 911 in the event of an emergency. We appreciate your efforts to help us keep our students and staff safe.

As always, the University Police department is here to serve the interests of its campus community and is always available to help make your time here at CSULB a safe, secure, and rewarding experience.


Verification Phase of the Dependent Eligibility (DEV) Project
Deadline - Thursday, September 12, 2013

The Verification Phase of the DEV Project will end September 12, 2013.  Employees who have dependents enrolled in a CalPERS health plan must validate their dependents’ eligibility by submitting supporting documentation to CalPERS’ vendor, HMS Employer Solutions (HMS) before the deadline.  Failure to provide this supporting documentation will result in a loss of dependent health coverage.  Employees who have not received a notification letter from HMS or who have questions regarding the Verification Phase of this project can call HMS Employer Solutions at (877) 796-9628.


Open Enrollment Period September 16 – October 11, 2013
Health Benefits Fair Thursday, October 3, 12 noon – 2 pm

The open enrollment period for any changes to health, dental, flexcash, certain voluntary benefits and enrollment/re-enrollment in the dependent care and healthcare reimbursement accounts plans runs from Monday, September 16 thru Friday, October 11.  This is also the time you can add any dependent children under 26 years old, if you haven’t already.  Changes made during this period become effective January 1, 2014.  Due to CalPers and other state restrictions, open enrollment requests received after October 11 will not be accepted.

The Health Benefits Fair is Thursday, October 3 from 12 noon to 2 pm on the 3rd floor patio of Brotman Hall. Pioneer Medical Group will be conducting glucose health screenings.

Open enrollment worksheets will be available beginning September 16, 2013.  For more information visit Benefits Services, email benefits@csulb.edu or call ext. 5-2381.


Parking Permit Reminder

As of September 1, 2013 non-expiring parking permits are no longer valid.  In an effort to facilitate this transition, employees with invalid permits will not be cited for the month of September. Please pick up your new parking permit before October 1, 2013 to avoid a citation.  Permits can be picked up at the Cashier’s Office, Brotman Hall 155 from 9 am – 5 pm Monday through Friday.


CSULB's Property and Lost & Found Sale/Auction

Wednesday, September 18 11:30 am to 1:30 pm at Friendship Walk East (West End of SSPA Building)

With a focus on sustainability and reutilization, the Property Office will hold a sale/auction of university property no longer needed by the campus, as well as unclaimed items from the Lost and Found Department. Items to be sold include books, jewelry, CDs, calculators, backpacks, sunglasses, etc. Bicycles will be auctioned starting at approximately 12:15 pm. Items are sold/auctioned “as is” on a cash and carry basis only – no checks, debit or credit cards accepted. What isn't sold will be donated to Goodwill. If you have questions contact the Property Office at ext. 5-1579. Go Green, and Go Beach!


Copier Program Price Reduction

The Departmental Copier Program (DCP) is reducing the price of color copies/prints from $0.35 to $0.20 per impression beginning September 16, the start of the 2nd quarter billing report period (the color copier report form is now available on our website).

Changing to more sustainable practices is not only good for the environment; it’s also good for the budget!  For the past 2 years our goal has been to eliminate as many individual printers as possible and relocate all campus printing needs to a DCP multi-functional shared copier. The prints that were made on individual printers are transferred to a DCP copier, which in turn increases the volume to the shared copiers and allows us to decrease the printing/ copying cost for the campus community. The campus reduces its carbon footprint, encourages a rethinking of non-sustainable business practices and reduces the cost of copies/prints for departments.

The Financial Management Green Team and the Copier Program would like to thank all who have phased out individual printers. You are making a difference and directly contributing to a greener campus.

We encourage all to continue eliminating individual printers and instead share multi-functional copiers to enable us to further reduce prices in the future.  (We will evaluate DCP prices on an annual basis.)

If you are interested in networking to print to a DCP copier, please contact the DCP office, extension 5-5329 or copierprogram@csulb.edu. To dispose/survey out your printer, please contact the Property Office at ext. 5-4889 or property@csulb.edu. There is a sustainable thank-you gift for every staff or faculty member who turns in a printer that will not be replaced and/or requests to be networked to a DCP copier!


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California State University, Long Beach, www.daf.csulb.edu