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California State University, Long BeachCalifornia State University, Long Beach

INSTRUCTIONS FOR COMPLETING THE SEPTF FORM

Section 1: TYPE OF ACTION

Select the appropriate action for Student.

New Appointment
student has never been employed or worked in the past, as a (State) student employee at CSULB. Student must present an original social security card and appropriate documentation for Form I-9 to the payroll office within 3 days of the employee's first day on the job.
Prior Employee
student has been employed as a student assistant at CSULB within the last year. If there has been any personal changes student must be directed to the Payroll Office to fill out appropriate forms.
Concurrent Appointment
student is working in two or more positions either in the same department or another department.
Position Change
Transfer to another department and PeopleSoft position number (if position number isn't changing then complete a PAF)
Salary Rate Change
due to Merit Salary Adjustment-must include Performance Evaluation Report or Other (change in job responsibilities). NOTE: No retroactive changes will be accepted.
Separation
Student is no longer a CSULB employee or no longer working for the department in the position number referenced below.

Section 2: APPOINTMENT INFORMATION

(to be completed by the Hiring Department)

Student's Name:
First name, middle initial, last name (should match SS card). required field for all action types in section 1
Social Security #
Number issued by the Social Security Administration Office. Numbers beginning with 8 or 9 are used as Student ID# by campus and cannot be used as SSN. required field for all action types in section 1
Hiring Department ID & Name
Print department ID and name the Student will be work in. required field for all action types in section 1
Supervisor's Name & Ext.

Print the Student supervisor's name and extension. required field for new appointments, prior employees, and position change

Effective Start Date
Month, day and year for effective date of the action type. required field for all action types in section 1
Level
Enter current Classification Level. Refer to the Salary Schedule: (i.e. Level I, Level II, Level III, etc.). required field for new appointments, prior employee, and salary rate change
Hourly Rate
Enter $ amount. Refer to the Student Salary Schedule. required field for new appointments, prior employee, and salary rate change
Max Hrs/Wk
Enter Student's Standard hours he/she will be working per week. required field for new appointments, prior employees, and position change
PeopleSoft Position Number
Position number(s) will be assigned by the Budget Office. Please make sure you specify the correct Unit and class number along with the appropriate Position number. required field for new appointments, prior employee, and position change
Appointment End Date
Enter end date. required field for new appointments, prior employee, and position change
Hiring Authority's Name
Print hiring authority's name (ASM, Dean, Director, or Department Head). required field for all action types in section 1
Hiring Authority Signature
Have hiring authority (ASM, Dean, Director, or Department Head) sign and date. required field for all action types in section 1

Section 3: STUDENT EMPLOYEE PERSONNEL INFORMATION

New Appointment or Prior Employee

  • Information for questions 1 and 2 must be entered.
  • Student signature: Student must read, sign, and date the form, indicating that the above questions were asked by hiring department and are true to the best of their knowledge.

Position Change

  • Information for question 1 (Are you currently working for another department or in another position?) must be entered.
  • Student signature: Student must read "3c" , sign, and date the form.

After Student signs the SEPTF

  • If Student marks NO to question 2, direct them to the Payroll Office, BH-353 for processing.
  • If Student marks YES to question 2 (the student is an International Student), direct them to the Payroll Office, BH-353 and inform them to bring their Passport, I-94, and I-20 (or IAP-66). If they have any questions have them contact the Center for International Education BH-201.
ALL STUDENTS MUST SIGN IN WITH PAYROLL PRIOR TO BEGINNING WORK!