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California State University, Long BeachCalifornia State University, Long Beach

Time Reporting & Approval Process — Hourly

Reporting Time

  • Navigate to Report Employee Time for: Hourly Menu > LB HR Custom Functionality > Payroll > Report Time > Report Hourly Time
  • From the Find Existing Value page, enter into Emplid field an individual employee’s ID or for all Hourly employees in a unit enter the Group ID, [three digit unit number preceded by a U = U000] or click magnifying glass and select the unit from the result list. Group ID results can be resorted by Last Name or Emplid, etc, if desired. Click on the first name to begin time entry.
  • In Time Entry Information [Bottom Panel], the TRC for the first line will default to Reg [Regular Hours] Enter total hours worked for the pay period. Report time only in tenths of an hour. For time conversion assistance, click Time Conversion Link at the bottom of the page.
  • If additional TRCs are required, Click Insert Row, select TRC from drop down and enter time. If added row is for Holiday hours, refer to Time Conversion Link to calculate the number of holiday hours earned.
  • Once all time is entered, Click Save. Both column and row totals will update.
  • To delete an entire row, click the delete box at far right end of the row.
  • An approved row can not be deleted. The time must be “Unapproved” by the Approver before any adjustments can be made by Time Reporter.
  • Once you have completed entry for an employee, you can move to another employee in list by clicking Next in List or Previous in List or Return to Search.
  • Notify Approver reported time entry is completed and ready for approval.

Points of Note:

  • Approved Hourly Employee Time Vouchers remain in the department. Time Vouchers must be kept for five years.
  • Any adjustments to Approved time are submitted to Payroll on a Salaried / Hourly Adjustment form.

Approving Time

  • Navigate to Approve Employee Time for: Hourly Menu > LB HR Custom Functionality > Payroll > Approve Time > Approve Hourly Time
  • From the Find Existing Value page, enter the Group ID, [three digit unit number preceded by a U U000] or click magnifying glass and select the unit from the result list. Only employees with reported hours in the unit will be listed for approval.
  • Click the approve box for each line of time to approve or Click Select All at the bottom of the page.
  • Once all time is approved, click Save. A message will appear regarding University policy and the certification of employees’ hours. Click Yes to continue.
  • Click Return to Search.