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California State University, Long BeachCalifornia State University, Long Beach

Time Reporting & Approval Process — Salaried

Reporting Time

  • Navigate to Report Employee Time for: Hourly Menu > LB HR Custom Functionality > Payroll > Report Time > Report Salaried Time
  • From the Find Existing Value page, enter into Emplid field an individual employee’s ID or for all Hourly employees in a unit enter the Group ID, [three digit unit number preceded by a U = U000] or click magnifying glass and select the unit from the result list. Group ID results can be resorted by Last Name or Emplid, etc, if desired. Click on the first name to begin time entry.
  • In Time Entry Information [Bottom Panel], choose TRC from the TRC pop-down list. Enter the number of hours for each applicable day. Report time only in tenths of an hour. For time conversion assistance, click Time Conversion Link. Note: If the TRC box is highlighted, scroll will change TRC.
  • For additional TRCs, Click Insert Row, select TRC from drop down and enter time.
  • Once all time is entered, Click Save. Both column and row totals will update. Saving also updates the Current Leave Balances. Review for any negative balances and make any necessary adjustments.
  • To delete an entire row, click the delete box at far right end of the row.
  • To change a TRC after a row has been saved, the entire row must be deleted. Note: An approved row can not be deleted. The time must first be “Unapproved” by the Approver before any adjustment can be made by Time Reporter.
  • Once you have completed entry for an employee, you can move to another employee in list by clicking Next in List or Previous in List or Return to Search.
  • Notify Approver reported time entry is completed and ready for approval.

Points of Note:

  • If a row is added but not used, a message regarding missing TRC will appear. Row must be deleted.
  • If a row is added with a TRC, but no time is entered on the row, the row will be deleted on Save.
  • Any adjustments to approved time are submitted to Payroll on a Salaried / Hourly Adjustment form

Approving Time

  • Navigate to Approve Employee Time for: Salaried Menu > LB HR Custom Functionality > Payroll > Approve Time > Approve Salaried Time
  • From the Find Existing Value page, enter the Group ID, [three digit unit number preceded by a U U000] or click magnifying glass and select the unit from the result list.
  • Click the approve box for each line of time to approve or Click Select All at the bottom of the page.
  • Note: All time for Salaried employees must be approved, even “zero” time taken.
  • Once all time is approved, click Save. A message will appear regarding University policy and the certification of employees’ hours. Click Yes to continue.
  • Click Return to Search.