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California State University, Long BeachCalifornia State University, Long Beach

Time Reporting & Approval Process — Student

Reporting Time

  • Navigate to Report Employee Time for: Student LB HR Custom Functionality>Payroll>Report Student Employee Time
  • From the Find Existing Value page, enter into the Group ID field your 5 digit Dept ID. Click Search.
  • On the Total Hours column, enter the number of hours worked by each of your employees.
  • To override the Pool Id, enter the desired pool id in the Pool Id column or click on the magnifying glass to select one from the list.
  • You may enter hours in more than one pool id by adding a row and selecting the additional pool id. To add a row, click the add button at the far right end of the row. Add a new row at row 2 (Alt+7)
  • To override the pay rate, enter the new pay rate on the Override Rate column. Unless Payroll receives the required documentation to make the pay rate change permanently, this change will apply to the current pay period only.
  • Click Save after all time is entered.
  • If you need to make changes after saving the record, you may do so only if the time has not been approved. Make sure you save the page after making any changes. To delete an entire row, click the delete box at the far right end of the row.
  • To make changes to data that has already been approved, the approver must ‘unapprove’ the time before changes can be made. This may be repeated up to the closing date.
  • Notify the approver that the time is ready to be approved.

Approving Time

  • Navigate to Approve Time for: Student LB HR Custom Functionality > Payroll > Approve Student Employee Time
  • From the Find Existing Value page, enter into the Group ID field your 5 digit Dept ID. Click Search.
  • Check the Approve box for hours that you would like to approve, or click Select All to approve all entries.
  • Click Save after the time is approved. A message will appear regarding University policy and the certification of employees’ hours. Click Yes to continue.