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California State University, Long BeachCalifornia State University, Long Beach

Payroll Pointers

Announcements

Effective October 1st, Payroll and Benefits Counter will open at 9am every day except Mondays. On Mondays we will continue to open at 8am. This change will allow staff time to attend to other responsibilities affecting university employees. During this time, phones and e-mails will continue to be accepted.

Due to the implementation of furloughs, we have revised the Absence and Additional Time Worked form and the Salaried/Hourly Adjustment form. These forms can be found at: http://daf.csulb.edu/forms/bhr/payrollbenefits/index.html

Questions regarding mid-month changes, leave of absence and/or separations to employees on furlough, please contact either Neil Iacono at niacono@csulb.edu or Vickie Hamilton at vhamilto@csulb.edu

Payroll’s website now has Furlough Information in regards to time reporting and FAQ’s which will be updated on a regular basis. Please make sure you visit our website.

Payment of Wages at Separation:

Labor Code sections 201 & 202 require the CSU to pay separating employees, including Student Assistances, in a specified timeframe depending on whether the employee is being discharged or resigns. The specific timeframes are as follows:

  • Discharge: Employee must be paid wages earned immediately.
  • Resignation: An employee who resigns from employment must be paid wages earned no later than 72 hours from the date of separation. However, if the employee provides the employer at least 72 hours notice of his/her impending separation, he/she is entitled to owed wages at the time of separation.

For staff and faculty: contact your payroll technician for more information. http://daf.csulb.edu/offices/bhr/hr_management/payroll/technicians.html

For student assistants: contact Liz Campos at ext. 5-8268

Reminders

Make sure you report any Docks to your Payroll Tech by noon on November 18th. This will ensure that employee(s) are not overpaid for the October pay period.

Email Questions to Payroll@csulb.edu

You can send your payroll question(s) to our Payroll mailbox at Payroll@csulb.edu. Payroll will do it’s best to get your question(s) answered within 48 hours.

October 2009 Payroll Pointers

  • Non-academic employees –October 1 through October 31 (22 days)
  • Academic employees –October 1 through October 31 (22 days)
  • Student employees –October 24 through November 23

Important Dates for October Pay Period

  • Oct. 1 – Direct Deposit posting
  • Oct. 1 – Timekeeping system CLOSES for Student
  • Oct. 3 – Timekeeping system CLOSES for Hourly
  • Oct. 5 – Timekeeping system CLOSES for Salaried
  • Oct. 9 – Staff and Faculty Shutdown Day
  • Oct. 15 – Hourly, OT, Shift, Stipends, Excess Payday
  • Oct. 15 – Student Assistant Payday
  • Oct. 15 – Time Entry system opens for Salaried, Hourly, and Student data entry (Leave balances for Salaried and Hourly will not be undated until the 20th)
  • Oct. 19 – UPDATED leave balance appear on Time Entry system for Salaried and Hourly
  • Oct. 22 – Report Docks to your payroll tech by noon
  • Oct. 30 – PAYDAY

November 2009 Payroll Pointers

  • Non-academic employees – November 1 through December 1 (22 days)
  • Academic employees – November 1 through December 1 (22 days)
  • Student employees –November 24 through December 23

Important Dates for November Pay Period

  • Nov. 1 - Timekeeping system CLOSES for Student
  • Nov. 2 - Direct Deposit posting
  • Nov. 2 - Staff and Faculty Furlough Closure Day
  • Nov. 3 - Timekeeping system CLOSES for Hourly
  • Nov. 5 - Timekeeping system CLOSES for Salaried
  • Nov. 11 - Holiday – Veterans Day
  • Nov. 15 - Time Entry system opens for Salaried, Hourly, and Student data entry (Leave balances for Salaried and Hourly will not be undated until the 16th)
  • Nov. 16 - Hourly, OT, Shift, Stipends, Excess Payday
  • Nov. 16 - Student Assistant Payday
  • Nov. 16 - UPDATED leave balance appear on Time Entry system for Salaried and Hourly
  • Nov. 18 - Report Docks to your payroll tech by noon
  • Nov. 25 - Staff Furlough Closure Day
  • Nov. 26 - Holiday – Thanksgiving Day
  • Nov. 27 - Holiday – Admission Day observed
  • Dec. 1 - PAYDAY

Click here for the Holiday Alternate Work Schedules.

All Pay Periods

Due Dates

All state payroll warrants are issued by the State Controller's Office (SCO). The SCO has standard processing guidelines that must be followed in order to generate timely and accurate pay through automated processing. Therefore, any “unapproved” time and/or pay documentation, such as Adjustment forms and Dock submitted to Payroll Services after the established due date may result in a delay of payment.

Separating Employees

Please notify Payroll of any time used and/or earned for all separating Salaried employees.

All separating Salaried and Hourly employees must complete a Clearance Certificate form.

Alternate Work Schedules

Alternate work schedules are schedules other than Monday through Friday, five (5) days per week and up to eight (8) hours a day, depending on the time base (FTE). Some alternate work schedules may be compressed such as 9/80, 4/10 or 3/12. These schedules may require a one or two week work period.

All non-academic employees who work an alternate work schedule must have their work schedule approved by the appropriate administrator. In addition, an Alternate Work Schedule form must be signed and on file in Payroll Services in order to ensure that employees are compensated in accordance with the various collective bargaining unit agreements and FLSA guidelines.