Payroll Pointers
Announcements
New Information Rebgarding 2008/2009 Payroll Calendar
Due to the change of the approval deadlines for both Salaried and Hourly, the 2008/2009 Payroll Calendar has been updated to reflect these changes.
2008 Federal Work-Study Fair
The federal work-study fair will be held on Wednesday, August 20, 2008, from 10:00 AM to 2 PM in the Long Beach Ball Room (Student Union – 2nd Floor). Please note that all Student Employment Transaction Forms (SEPTF) must be signed by the appropriate authorized employee. Also, please make sure to use the actual effective date of hire when completing the SEPTF documents.
Reminders
Make sure you report any Docks to your Payroll Tech by noon on August 21st. This will ensure that employee(s) are not overpaid for the August pay period.
Effective June 1st, TRC (time reporting code) for MPA (maternity, paternity, adoption) has been changed to PL (parental leave) for CSUEU (R02,5,7 & 9) and R04 employees.
Due to the change of the approval deadlines for both Salaried and Hourly, the 2008/2009 Payroll Calendar has been updated to reflect these changes.
August 2008 Pay Period
- Non-academic employees – July 31 through August 31 (22 days)
- Academic employees – August 25 through August 31 (5 days)
- Student employees – July 24 through August 23
Important Dates for August Pay Period
- July 31 Direct Deposit posting
- Aug. 1 Timekeeping system CLOSES for Student
- Aug. 3 Timekeeping system CLOSES for Hourly
- Aug. 5 Timekeeping system CLOSES for Salaried
- Aug. 15 Hourly, OT, Shift, Stipends, Excess Payday
- Aug. 15 Student Assistant Payday
- Aug. 15 Time Entry system opens for Salaried, Hourly, and Student data entry (Leave balances for Salaried and Hourly will not be undated until the 20th)
- Aug. 20 UPDATED leave balance appear on Time Entry system for Salaried and Hourly
- Aug. 20 Work Study Fair
- Aug. 21 Report Docks to your payroll tech by noon
- Aug. 29 PAYDAY
September 2008 Pay Period
- Non-academic employees – September 1 through September 30 (22 days)
- Academic employees – September 1 through September 30 (22 days)
- Student employees – August 24 through September 23
Important Dates for September Pay Period
- Sept. 1 Holiday – Labor Day
- Sept. 1 Timekeeping system CLOSES for Student
- Sept. 2 Direct Deposit posting
- Sept. 3 Timekeeping system CLOSES for Hourly
- Sept. 5 Timekeeping system CLOSES for Salaried
- Sept. 15 Hourly, OT, Shift, Stipends, Excess Payday
- Sept. 15 Student Assistant Payday
- Sept. 15 Time Entry system opens for Salaried, Hourly, and Student data entry
(Leave balances for Salaried and Hourly will not be undated until the 20th) - Sept. 20 UPDATED leave balance appear on Time Entry system for Salaried and Hourly
- Sept. 22 Report Docks to your payroll tech by noon
- Sept. 30 PAYDAY
Click here for the Holiday Alternate Work Schedules.
All Pay Periods
Due Dates
All state payroll warrants are issued by the State Controller's Office (SCO). The SCO has standard processing guidelines that must be followed in order to generate timely and accurate pay through automated processing. Therefore, any “unapproved” time and/or pay documentation, such as Adjustment forms and Dock submitted to Payroll Services after the established due date may result in a delay of payment.
Separating Employees
Please notify Payroll of any time used or earned for all separating salaried employees.
Alternate Work Schedules
Alternate work schedules are schedules other than Monday through Friday, five (5) days per week and up to eight (8) hours a day, depending on the time base (FTE). Some alternate work schedules may be compressed such as 9/80, 4/10 or 3/12. These schedules may require a one or two week work period.
All non-academic employees who work an alternate work schedule must have their work schedule approved by the appropriate administrator. In addition, an Alternate Work Schedule form must be signed and on file in Payroll Services in order to ensure that employees are compensated in accordance with the various collective bargaining unit agreements and FLSA guidelines.