Payroll Pointers
Announcement
For more information about the Form W-2, visit the State Controller's Office website to find the Frequently Asked Questions (FAQ) Regarding Form W-2 Wage and Tax Statement at: http://www.sco.ca.gov/ppsd_se_payroll.html.
For duplicate or replacement Form W-2, please come to the Payroll office BH-353 to fill out form Std.436 requesting replacement.
Reminders
Timekeeping system now closes on the 4th of each month for students.
Make sure you report any Docks to your Payroll Tech by noon on May 17th. This will ensure that employee(s) are not overpaid for the May pay period.
Tip of the Month – Hourly Employee Holiday Pay
You can send your payroll question(s) to our Payroll mailbox at Payroll@csulb.edu. Payroll will do it's best to get your question(s) answered within 48 hours
April 2012 Payroll Pointers
- Non-academic employees – April 1 through
April 30 (21 days) - Academic employees – April 1 through
April 30 (21 days) - Student employees – April 1 through April 30
Important Dates for April Pay Period
- Apr. 2 – Direct Deposit posting
- Apr. 3 – Timekeeping system CLOSES for Hourly
- Apr. 4 – Timekeeping system CLOSES for Student
- Apr. 5 – Timekeeping system CLOSES for Salaried
- Apr. 15 – Time Entry system opens for Salaried, Hourly, and Student data entry
(Leave balances for Salaried and Hourly will not be undated until the 18th) - Apr. 16 – Hourly, OT, Shift, Stipends, Excess Payday
- Apr. 16 – Student Assistant Payday
- Apr. 18 – UPDATED leave balance appear on Time Entry system for Salaried and Hourly
- Apr. 20 – Report Docks to your payroll tech by noon
- Apr. 30 – PAYDAY
May 2012 Payroll Pointers
- Non-academic employees – May 1 through
May 30 (22 days) - Academic employees – May 1 through
May 25 (20 days) - Student employees – May 1 through May 30
Important Dates for May Pay Period
- May 1 – Direct Deposit posting
- May 3 – Timekeeping system CLOSES for Hourly
- May 4 – Timekeeping system CLOSES for Student
- May 5 – Timekeeping system CLOSES for Salaried
- May 15 – Time Entry system opens for Salaried, Hourly, and Student data entry
(Leave balances for Salaried and Hourly will not be undated until the 17th) - May 15 – Hourly, OT, Shift, Stipends, Excess Payday
- May 15 – Student Assistant Payday
- May 17 – UPDATED leave balance appear on Time Entry system for Salaried and Hourly
- May 21 – Report Docks to your payroll tech by noon
- May 28 – HOLIDAY - Memorial Day
- May 30 – PAYDAY
All Pay Periods
Due Dates
All state payroll warrants are issued by the State Controller’s Office (SCO). The SCO has standard processing guidelines that must be followed in order to generate timely and accurate pay through automated processing. Therefore, any “unapproved” time and/or pay documentation, such as Adjustment forms and Dock submitted to Payroll Services after the established due date may result in a delay of payment.
Separating Employees
Please notify Payroll of any time used and/or earned for all separating Salaried employees.
All separating Salaried and Hourly employees must complete a Clearance Certificate form.
Payment of Wages at Separation
Labor Code sections 201 and 202 require the CSU to pay separating employees, including Student Assistants, in a specified timeframe depending on whether the employee is being discharged or resigns. The specific timeframes are as follows:
- Discharge: Employee must be paid wages earned immediately.
- Resignation: An employee who resigns from employment must be paid wages earned no later than 72 hours from the date of separation. However, if the employee provides the employer at least 72 hours notice of his/her impending separation, he/she is entitled to owed wages at the time of separation.
Staff and Faculty: Contact your payroll technician for more informationYour
Student Assistants: Contact Liz Campos - 5-8268