Skip to Content
California State University, Long BeachCalifornia State University, Long Beach

Time Reporting Codes (TRC)

ADO
Additional Day Off Earned - If an employee is on a compressed work schedule and the holiday is observed on a non-workday, the employee shall be entitled to the number of holiday hours equal to his/her normal workday.
ADOT
Additional Day Off Taken (see above) [Note: ADO for R04 and R06 employees expire in 90 days; ADO for CSUEU employees expire in 180 days]
CIT
Citizen Time Off - (Leave to Vote) - An employee who would otherwise be unable to vote outside of his/her working hrs may be granted up to 2 hours to vote in a direct primary, general or presidential election. Given the State's absentee ballot 'ease of use', this is rarely used at CSULB.
CTO
Compensatory Time Off - When an employee takes time off and 'charges' the hours to accrued CTO balances (for non-exempt employees only.)
CTPR
Compensatory Time Earned Premium - Used to record overtime worked in accordance with Fair Labor Standards Act (FLSA) and bargaining agreement for non-exempt employees; results in an accrual compensation of 1.5 hours indicated (aka ' premium time.')
CTST
Compensatory Time Earned Straight - Use by R06 employees only. Used to record overtime worked in accordance with Fair Labor Standards Act (FLSA) and bargaining agreement for non-exempt employees; results in an accrual compensation of 1.0 hours indicated (aka ' straight time.')
DOCK
Dock - Used to record an absence without pay either approved or unapproved (AWOL)
EM
Excess Minus – Used to record “deficit” hours during the pay period which is either 21(168 hours) or 22 (176 hours) days. Refer to the CSULB Payroll Calendar for number of days required per pay period.
EP
Excess Plus - Used to record “excess” hours worked during the pay period which is either 21(168 hours) or 22 (176 hours) days. Refer to the CSULB Payroll Calendar for number of days required per pay period.
FL
Funeral Leave - days paid leave for funeral of qualifying family member or significantly close relative as defined by bargaining agreements (time awarded varies by bargaining unit and circumstances.)
HOL
Hourly employee earned holiday paid time. [Refer to Hourly employee Holiday Pay chart]
JD
Jury Duty - consult bargaining agreements for additional details. Use JD to report subpoenaed witness.
ML
Military Leave
MPA
Maternity/Paternity/Adoption Leave (Units 1, 6, 8, & MPP Only)
ODL
Organ Donor Leave
PDL
Professional Development Leave
PH
Personal Holiday
PL
Parental Leave (Units 2, 3, 4, 5, 7 and 9 only)
SL
Sick Leave
SLD
Sick Leave - Death in Family
SLF
Sick Leave - Family
VA
Vacation

Pay Differential Codes

OTPR
Overtime Premium - to record hours for a non-exempt employee for which the appropriate administrator has agreed to pay overtime earned at time and a half.
OTST
Overtime Straight Time - to record hours for a non-exempt employee for which the appropriate administrator has agreed to pay overtime earned as straight time.
SHE08
R08 (University Police) EVENING Shift Differential Pay[Hours worked between 6 p.m. and Midnight]
SHGRV
CSUEU or R06 Graveyard (NIGHT) Shift Differential Pay [Hours worked between Midnight and 6 a.m.]
SHN08
R08 (University Police) NIGHT Shift Differential Pay.[Hours worked between Midnight and 6 a.m.]
SHSWG
CSUEU or R06 Swing (EVENING) Shift Differential Pay [Hours worked between 6 p.m. and Midnight]

NOTE: All other leaves if not indicated above require other action. Please consult the HR procedures manual, your ASM or HRIS/Payroll/Staff or Academic Personnel for more information.