| Account Number |
Account Description |
Account Definition |
| 604001 |
Telephone Usage |
Telephone charges that are not billed through ITS, such as Verizon wireless phone plans. |
| 606001 |
Travel –In State |
Travel costs incurred by faculty and staff within the State of California including airfares, bus, taxi cabs, limousine charges, parking, mileage reimbursements, meals while traveling (including tips and room service), hotel accommodations (including all incidentals charged to room), conference registration fees. |
| 606002 |
Travel-Out of State |
Travel costs incurred by faculty and staff outside the State of California, including international travel. This includes airfares, bus, taxi cabs, limousine charges, parking, mileage reimbursements, meals while traveling (including tips and room service), and hotel accommodations (including all incidentals charged to room), conference registration fees. |
| 613001 |
Contractual Services |
Services specified in a contract that are performed by non-employees, such a custodial, maintenance, repairs, freight, and consultants. |
| 616002 |
I/T Hardware-Non Capitalized (Replaces account number 616805) |
Computers, printers, servers, etc. that have a useful life of less than one year or individual cost of less than $5,000. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. Also include computer maintenance or service contracts in this account. |
| 616803 |
I/T Hardware-Capitalized |
Computers, printers, servers, etc. that have a useful life of more than one year and an individual cost of $5,000 or more. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. |
| 616003 |
I/T Software-Non Cap & Maint |
Software/software licenses that have a useful life of less than one year or individual cost of less than $5,000. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. Also include software maintenance or service contracts in this account. |
| 616802 |
I/T Software-Capitalized |
Software/software licenses that have a useful life of more than one year and individual cost of at least $5,000. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. |
| 616801 |
I/T-Computer Hardware Maint |
Maintenance and/or service contracts on computer hardware. |
| 619001 |
Other Equipment-Capitalized |
Equipment, other than computers, software, or instructional that have a useful life of more than one year and individual cost of $5,000 or more. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. Examples are: vehicles, cameras, refrigerators, televisions, copiers. |
| 619803 |
Other Equipment-Non Capitalized |
Equipment, other than computers, software, or instructional that have a useful life of less than one year or individual cost of less than $5,000. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. |
| 619002 |
Instructional Equipment-Capitalized |
Equipment with individual cost of $5,000 or more and has a useful life of at least one year and is used in a laboratory or for classroom purposes. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. |
| 619800 |
Instr Equip-NonCapitalized |
Equipment with individual cost of less than $5,000 or has a useful life of less than one year and used in a laboratory or for classroom purposes. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. |
| 619802 |
Office Furniture |
Expenditures associated with the purchase of office furniture. |
| 660001 |
Postage and Freight |
All postage expenses including stamps, overnight mailings, bulk mailings, etc. |
| 660002 |
Printing |
Printing charges, including letterhead, envelopes, business cards, and other printed materials. |
| 660003 |
Supplies and Services |
Supplies, other than those used in the office, classroom, or laboratory, that are consumable and are normally depleted during the year. |
| 660933 |
Office Supplies |
Consumable supplies used in the office that are normally depleted during the year and are usually ordered from Office Max. Examples are paper, toner, pens, pencils, calendars, forms, etc. |
| 660009 |
Specialized Training |
Registration fees for faculty and staff to attend workshops, seminars for specialized training or for specific certification or licensing needs, such as Hazmat, radiation, and auditing. |
| 660010 |
Insurance Expense |
Costs associated with the payment of premiums for liability, property, vehicle, fire, accident, including risk management and self-insurance, and all other forms of insurance. |
| 660017 |
Advert & Promo Publications |
Charges for newspaper, television, and radio advertisements or announcements related to publicity or promotion of CSULB. Do not include advertising costs for employee recruitment in this account. |
| 660021 |
Repairs and Maintenance |
Restorations and upkeep to equipment (except computer hardware), buildings, grounds, etc. that do not add value or extend the life of the asset. |
| 660041 |
Space Rental |
Costs associated with the lease of a facility for University activities. This includes long-term leases of office spaces and short-term rentals of rooms for a specific function. |
| 660042 |
Recruitment and Employee Reloc |
Costs associated with recruiting faculty and staff, including search fees, travel, advertising, and job fair fees. Also include any allowable moving expense payments for new employees.. |
| 660090 |
Expenses-Other |
Minimal and infrequent miscellaneous services or supplies that cannot be classified elsewhere. |
| 660816 |
Dues and Subscriptions |
Costs of dues, memberships, and subscriptions (periodicals and other publications) paid to professional, scientific, cultural associations and organizations. Do not include library subscriptions in this account. |
| 660922 |
Hospitality Expense |
Costs associated with University business entertainment events, public ceremonies, and employee morale-building activities made for legitimate business purposes, such as recognition of milestones and achievements. |
| 660927 |
Instructional Materials |
Charges for materials used in a classroom or laboratory setting, that are consumable and are normally depleted during the year. Examples are chalk, teaching aids, beakers (chemistry lab), etc. |
| 660929 |
C/B-Facilities Management |
Charges for services performed by the facilities department. |
| 660930 |
C/B-Copier Program |
Charges for services provided by the copier program to departments. |
| 660931 |
C/B-Printshop |
Charges for services provided by the Printshop to departments. |
| 660932 |
C/B-Motor Vehicle |
Charges for the maintenance of vehicles, including carts, performed by facilities. |
