Account Number |
Account Description |
Account Definition |
606001 |
Travel – In State |
Travel costs incurred by faculty and staff within the State of California, including but not limited to, transportation (airfare, parking, mileage reimbursement), lodging, meals, and incidentals. Record conference registration fees to account #660009 Professional Development. |
606002 |
Travel – Out of State |
Travel costs incurred by faculty and staff outside the State of California (but within the US), including but not limited to, transportation (airfare, parking, mileage reimbursement), lodging, meals, and incidentals. Record conference registration fees to account #660009 Professional Development. |
606803 |
Travel – International |
Travel costs incurred by faculty and staff for international travel, including but not limited to, transportation (airfare, parking, mileage reimbursement), lodging, meals, and incidentals. |
660009 |
Professional Development |
Used to record fees paid for staff training, workshops, conferences, and seminars. This account is used only for registration fees associated with these events. |
660042 |
Recruitment and Employee Relocation |
Costs associated with recruiting faculty and staff, including search fees, travel, advertising, and job fair fees. Also include any allowable moving expense payments for new employees. |
660922 |
Hospitality Expense |
Costs associated with University business entertainment events, public ceremonies, and employee morale-building activities made for legitimate business purposes, such as recognition of milestones and achievements. |
Account Number |
Account Description |
Account Definition |
613001 |
Contractual Services |
Services specified in a formal contract that are performed by non-employees. Equipment repairs can be recorded in this object code. Repairs and maintenance for facilities should always be recorded in account 600021, Facilities Repairs and Maintenance. IT related expenses should be recorded using more specific codes. |
616002 |
I/T Hardware – Non Capitalized (Replaces account number 616805) |
Computers, printers, servers, etc. that have a useful life of less than one year or individual cost of less than $5,000. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. |
616803 |
I/T Hardware – Capitalized |
Computers, printers, servers, etc. that have a useful life of more than one year and an individual cost of $5,000 or more. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. |
616003 |
I/T Software – Non Cap & Maint |
Software/software licenses that have a useful life of less than one year or individual cost of less than $5,000. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. |
616802 |
I/T Software – Capitalized |
Software/software licenses that have a useful life of more than one year and individual cost of $5,000 or more. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. |
616005 |
I/T - Miscellaneous Costs |
Miscellaneous information technology costs, including software and hardware maintenance or service contracts. |
619803 |
Other Equipment – Non Capitalized |
Equipment, other than computers, software, or instructional, that has a useful life of less than one year or individual cost of less than $5,000. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. |
619001 |
Other Equipment – Capitalized |
Equipment, other than computers, software, or instructional, that has a useful life of more than one year and individual cost of $5,000 or more. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. Examples are: vehicles, cameras, refrigerators, televisions, copiers. |
619800 |
Instructional Equipment – Non Cap |
Equipment that has a useful life of less than one year or individual cost of less than $5,000 and used in a laboratory or for classroom purposes. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. |
619002 |
Instructional Equipment – Capitalized |
Equipment that has a useful life of at least one year with individual cost of $5,000 or more and is used in a laboratory or for classroom purposes. Costs associated with the acquisition include taxes, shipping and handling, and installation charges. |
660822 |
Equipment Rental -
Non Electronic Data Processing |
Short term rental of equipment such as tables, chairs, bleachers, tents, and specialized theatrical equipment. |
619802 |
Office Furniture |
Expenditures associated with the purchase of office furniture. |
660021 |
Repairs and Maintenance |
Restorations and upkeep to equipment buildings, grounds, etc. that do not add value or extend the life of the asset. Do not use for computer hardware. |
Account Number |
Account Description |
Account Definition |
660017 |
Advert & Promo Publications |
Charges for newspaper, television, and radio advertisements or announcements related to publicity or promotion of CSULB. Do not include advertising costs for employee recruitment in this account. |
613001 |
Contractual Services |
Services specified in a formal contract that are performed by non-employees. Equipment repairs can be recorded in this object code. Repairs and maintenance for facilities should always be recorded in account 600021, Facilities Repairs and Maintenance. IT related expenses should be recorded using more specific codes. |
660816 |
Dues and Subscriptions |
Costs of dues, memberships, and subscriptions (periodicals and other publications) paid to professional, scientific, cultural associations and organizations. Do not include library subscriptions in this account. |
660090 |
Expenses-Other |
Minimal and infrequent miscellaneous services or supplies that cannot be classified elsewhere. |
660021 |
Facilities Repairs and Maintenance |
Do not use for repairs and maintenance on equipment. This account should be used for restorations and upkeep to buildings including permanently attached components such as boilers and air conditioning systems, custodial services and landscape and grounds maintenance, etc. IT related expenses should be recorded using more specific codes. |
660010 |
Insurance Expense |
Costs associated with the payment of premiums for liability, property, vehicle, fire, accident, including risk management and self-insurance, and all other forms of insurance. |
660001 |
Postage and Freight |
All postage expenses including stamps, overnight mailings, bulk mailings, etc. |
660002 |
Printing |
Printing charges, including letterhead, envelopes, business cards, and other printed materials. |
660041 |
Space Rental |
Costs associated with the lease of a facility for University activities. This includes long-term leases of office spaces and short-term rentals of rooms for a specific function. |
660835 |
Special Lectures |
Costs associated with special Guest Lecturers or Guest Artists. |
604001 |
Telephone Usage |
Miscellaneous telephone charges such as wireless phone plans. |