2011/12 Expenditure Calendar

Property will release the Confirmation of Inventory during the week of Aug 22nd.

Deadline for Departments to submit Confirmation of Inventory back to Property.

Last day to submit course fee corrections for Spring 2012 term.

International Wire Transfer requests are due to Accounts Payable Department by 5 PM for completion prior to winter break.

Domestic Wire Transfer requests are due to Accounts Payable Department by 5 PM for completion prior to winter break.

Last day Accounts Payable Department will issue student checks before winter break.

Last day Accounts Payable Department will issue payments before closing for winter break. Accounts Payable and Purchasing Departments are closed to new campus activity for winter break.

Last day to submit course fee requests for Summer 2012 term.

Last day to submit course fee requests for Fall 2012 term.

Spring Financial Assessment – All Division except AA and CCPE: Actuals for July 1, 2011 to January 31, 2012 and projections for the period of February 1, 2012 to June 30, 2012 are due to General Accounting & Financial Reporting.

Last day to submit course fee corrections for Fall 2012 term

Spring Financial Assessment - AA and CCPE only:  Actuals for July 1, 2011 to February 29, 2012 and projections for the period of March 1, 2012 to June 30, 2012 are due to General Accounting & Financial Reporting.

Requisitions with plans and specifications that require a formal bid for Public Works. Projects and/or commodities and services are due to Purchasing if processing for FY 11/12. Due to timelines required for these projects, requisitions received after this date may be processed in FY 12/13.

Requisitions requiring Section 508 Compliance review are due in purchasing. Due to the timelines required for review, requisitions received after this date may be processed in FY 12/13.

Any modifications related to JOCs for work to be completed by June 30, 2012 are due in Purchasing.

Departments begin reviewing all open encumbrances. Purchasing will generate an email to end-users with instructions to run and review their Open PO report and to contact the respective buyer(s) with any questions. Open PO reports with end-user comments should be returned to Purchasing by May 21, 2012.

Last day to submit approved FY 11/12 electronic requisitions, including public works consulting, with appropriate documentation. Requisitions submitted after this deadline will be reviewed by Purchasing to determine whether to process in FY 11/12 or FY 12/13.

Open PO reports with end-user comments are due to Purchasing.

Last day to submit approved requisitions for commodities or services for FY 11/12: including Section 508 documents.

Last day to submit changes on existing PO’s or requisitions.

Purchasing will begin to review for closure any Service or Blanket PO’s where there are no notations on the department submitted open PO report that goods will be received by June 29, 2012 and an invoice is expected. All invoices related to Closed PO’s may be paid by direct payment. No new orders can be placed against existing blanket PO’s.

Last day for Purchasing Department to dispatch FY 11/12 purchase orders for goods to be received by June 29, 2012.

Last day for departments to submit requisitions for FY 11/12 for annual maintenance agreement requiring section 508 Compliance for services to be effective July 1, 2012.

All approved invoices for Capitol or other funds reverting June 29, 2012 are due to Accounts Payable at 12:00 noon.

Last day to submit all petty cash receipts dated through May 31, 2012 or prior.

All Accounts Receivable requests including faculty reimbursements, utilities, and billings to third parties are due to General Accounting & Financial Reporting.

All travel claims for travel completed before this date are due to Accounts Payable. For any travel between June 16 -30, 2012 send travel claims to Accounts Payable upon completion of travel.

Purchasing will close/liquidate all remaining open blanket purchase orders. All invoices received related to closed blanket orders will need to be submitted for direct payment to Accounts Payable with a reference to the blanket purchase order number.

Final day to review and change procurement card charges in Access on Line, cut off time 5:00 PM.

Campus invoice accruals for services rendered but not invoiced are due to FISAP mailbox (fisap@csulb.edu) at 5:00 PM.

Last campus wire transfer requests are due to Accounts Payable Department at 12:00 noon for FY 11/12.

Last day Accounts Payable will issue student checks before year end.

Procurement card reports are due to Purchasing by the end of the day.

Last day Accounts Payable will issue regular campus payments for FY 11/12.

Accounts Payable will process the last weekly Office Max file for FY 2011/2012.

Accounts Payable and Purchasing are closed for year-end processing.

Last day to make departmental deposits with the Cashier’s Office for inclusion in current year revenue.

Last day to submit June petty cash receipts to the Petty Cash Custodian/University Cashier’s Office for reimbursement in FY 11/12.

Last day to submit June BTRs to Budget Office.

Postage Meter readings and account balances as of June 29, 2012 for GAAP audit preparation are due to General Accounting & Financial Reporting.

DAF departments: Inventory as of June 29, 2012 for Facilities Management, Reprographics, Computer Center, Print Shop, Health Center for GAAP audit preparation are due to General Accounting & Financial Reporting.

DAF departments: Asset and liability accounts reconciliations as of June 29, 2012 for GAAP audit preparations are due to General Accounting & Financial Reporting.