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California State University, Long BeachCalifornia State University, Long Beach

OFFICE OF FINANCIAL MANAGEMENT

2017/18 Financial Management Calendar

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Due Date Task Contact Dept. Business Units
September 22, 2017 Last day to submit course fee requests for Spring term. SFS LBCMP
October 20, 2017 Last day to submit course fee corrections for Spring term. SFS LBCMP
December 15, 2017 International wire transfer requests are due to Accounts Payable in order to ensure completion prior to winter break. AP LBCMP, LBFDN, LB49R
December 15, 2017 Domestic wire transfer requests due to Accounts Payable in order to ensure completion prior to winter break. AP LBCMP, LBFDN, LB49R
December 19, 2017 Last day Accounts Payable will issue student checks before winter break. AP LBCMP
December 19, 2017 Last day Accounts Payable will issue university regular payments before closing for winter break. AP LBCMP
December 19, 2017 Last day to submit course fee requests for Summer term. SFS LBCMP
December 20, 2017 Last day Accounts Payable will issue Foundation regular payments before closing for winter break. AP LBFDN, LB49R
December 20-21, 2017 Accounts Payable is closed to new campus activity prior to winter break. AP LBCMP, LBFDN, LB49R
January 12, 2018 The Schedule of Fall faculty release time to be invoiced to the Foundation is due to General Accounting. GA LBCMP
January 30, 2018 Last day to submit course fee corrections for Summer term. SFS LBCMP
February 23, 2018 Financial Assessment worksheets will be distributed to all divisions except Academic Affairs and the College of Continuing & Professional Education. GA LBCMP
March 16, 2018 Financial Assessment worksheets wil be distributed to Academic Affairs and the College of Continuing & Professional Education. GA LBCMP
March 23, 2018 Completed Financial Assessment worksheets for all divisions except AA and CCPE are due to General Accounting. GA LBCMP
March 23, 2018 Last day to submit course fee corrections for Fall term. SFS LBCMP
April 4, 2018 Property forwards annual request for update of department record keepers to appropriate administrators during the week of April 4. PR LBCMP, LBFDN
April 13, 2018 Requisitions needed for current year processing that require a formal bid are due to Purchasing. PO LBCMP, LBFDN, LB49R
April 17, 2018 Completed Financial Assessment worksheets for AA and CCPE are due to General Accounting. GA LBCMP
April 27, 2018 Appropriate administrators to submit annual updates of department record keepers to Property. PR LBCMP, LBFDN
May 11, 2018 Purchasing will begin reviewing all open encumbrances with departments. PO LBCMP, LBFDN, LB49R
May 18, 2018 The Schedule of Spring faculty release time to be invoiced to the Foundation is due to General Accounting. GA LBCMP
May 25, 2018 Last day to submit approved requisitions for current year processing. PO LBCMP, LBFDN, LB49R
June 1, 2018 Purchasing will accept on-line requisitions for next fiscal year. Purchase Orders will not be dispatched, however, until July 1. PO LBCMP, LBFDN, LB49R
June 1, 2018 No additional encumbrances will be added to existing blanket PO's. PO LBCMP, LBFDN, LB49R
June 1, 2018 Last day for submitting all petty cash receipts dated May 30 or prior to the cashier for reimbursement or replenishment. SFS LBCMP, LBFDN, LB49R
June 8, 2018 Requests for CPOs (Cash Posting Orders) for reimbursements from the CO and/or other CSU campuses are due to General Accounting. GA LBCMP
June 13, 2018 Accounting will send out reserve templates based on May 31 ending balances and last fiscal year allocations. GA LBCMP
June 15, 2018 All requests for miscellaneous invoicing to be processed for the current fiscal year from Campus are due to General Accounting. GA LBCMP
June 15, 2018 All claims for travel completed before this date are due to Accounts Payable. For any travel between June 15-30, claims are due in Accounts Payable upon completion of travel. AP LBCMP, LBFDN, LB49R
June 15, 2018 Deadline to submit all current year journal entries with approvals and supporting documents (as applicable) to General Accounting. GA LBCMP
June 22, 2018 Wire transfer requests for current year processing are due to Accounts Payable by 12:00 noon. AP LBCMP, LBFDN, LB49R
June 22, 2018 Invoices for goods or services provided prior to this date are due to Accounts Payable. AP LBCMP, LBFDN, LB49R
June 22, 2018 Last day to submit petty cash receipts to the University Cashier for reimbursement or replenishment for recording in the current fiscal year. AP LBCMP, LBFDN, LB49R
June 25, 2018 Last day to submit invoices to Accounts Payable to ensure processing in current fiscal year. AP LBCMP, LBFDN, LB49R
June 27, 2018 Last day Accounts Payable will issue student checks before year end. AP LBCMP
June 29, 2018 Accounts Payable department is closed for year-end processing. AP LBCMP, LBFDN, LB49R
June 28, 2018 Last day to submit Budget Transfer Requests to the Budget Office for current year processing. B LBCMP, LBFDN, LB49R
June 29, 2018 All requests for miscellaneous invoicing to be processed for the current fiscal year from Research Foundation are due to General Accounting. GA LBFDN
June 29, 2018 Deadline to notify Receiving (by 4:30 PM) of the receipt of goods received directly by the department. PR LBCMP, LBFDN
June 30, 2018 Postage Meter readings and account balances as of June 30 are due to General Accounting. GA LBCMP, LBFDN
June 30, 2018 Final day to dispatch any open PO for current fiscal year PO LBCMP, LBFDN, LB49R
July 6, 2018 Inventory as of June 30 for Facilities Management, Copier Program, Computer Center, Print Shop, and Health Center are due to General Accounting. GA LBCMP
July 6, 2018 Deadline to submit all current year journal entries with approvals and supporting documents (as applicable) to General Accounting.  GA LBCMP, LBFDN, LB49R
July 12, 2018 Final reserve entries are due to Accounting from departments. GA LBCMP
July 17, 2018 Balance Sheet reconciliations as of June 30 are due to General Accounting. GA LBCMP, LBFDN, LB49R

Department Key

  • LBCMP - CSULB Campus
  • LBFDN - CSULB Research Foundation
  • LB49R - CSULB 49R Foundation

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