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California State University, Long BeachCalifornia State University, Long Beach

OFFICE OF FINANCIAL MANAGEMENT

2019/20 Financial Management Calendar

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Due Date Task Contact Dept. Business Units
April 1, 2020 Requisitions needed for current year processing that require a formal bid are due to Purchasing. PO LBCMP, LBFDN, LB49R
May 1, 2020 Purchasing will begin reviewing all open encumbrances with departments. PO LBCMP, LBFDN, LB49R
May 15, 2020 The Schedule of Spring Faculty Release Time to be invoiced to the Foundations is due to General Accounting. GA LBCMP
May 29, 2020 Last day to submit approved requisitions for current year processing. PO LBCMP, LBFDN, LB49R
June 1, 2020 Purchasing will accept on-line requisitions for next fiscal year. Purchase Orders will not be dispatched, however, until July 1. PO LBCMP, LBFDN, LB49R
June 1, 2020 No additional encumbrances will be added to existing blanket PO's. PO LBCMP, LBFDN, LB49R
June 5, 2020 All petty cash receipts dated May 30 or prior are due to the cashier for reimbursement or replenishment. SFS LBCMP, LBFDN, LB49R
June 8, 2020 Requests for CPOs (Cash Posting Orders) for reimbursements from the CO and/or other CSU campuses are due to General Accounting. GA LBCMP
June 15, 2020 All requests for miscellaneousinvoicing to be processed for the current fiscal year from Campus are due to General Accounting. GA LBCMP
June 15, 2020 All claims for travel completed before this date are due to Accounts Payable. For any travel between June 15-30, claims are due in Accounts Payable upon completion of travel. AP LBCMP, LBFDN, LB49R
June 15, 2020 Deadline to submit all current year journal entries with approvals and supporting documents (as applicable) to campus General Accounting. GA LBCMP
June 22, 2020 Wire transfer requests for current year processing are due to Accounts Payable by 12:00 noon. AP LBCMP, LBFDN, LB49R
June 22, 2020 Invoices for goods or services provided prior to this date are due to Accounts Payable. AP LBCMP, LBFDN, LB49R
June 22, 2020 All remaining petty cash receipts are due to the Cashier for reimbursement or replenishment. SFS LBCMP, LBFDN, LB49R
June 25, 2020 Last day to submit invoices to Accounts Payable to ensure processing in current fiscal year. AP LBCMP, LBFDN, LB49R
June 26, 2020 Last day Accounts Payable will issue student checks before year end. AP LBCMP
June 30, 2020 Accounts Payable department is closed for year-end processing. AP LBCMP, LBFDN, LB49R
June 30, 2020 Last day to submit Budget Transfer Requests to the Budget Office for current year processing. B LBCMP, LBFDN, LB49R
June 30, 2020 Deadline to notify Receiving (by 4:30 PM) of the receipt of goods received directly by the department. PR LBCMP, LBFDN
June 30, 2020 Postage Meter readings and account balances as of June 30 are due to General Accounting. GA LBCMP, LBFDN
June 30, 2020 Final day to dispatch any open PO for current fiscal year PO LBCMP, LBFDN, LB49R
July 3, 2020 Inventory as of June 30 for Facilities Management, Copier Program, Computer Center, Print Shop, and Health Center are due to General Accounting. GA LBCMP
July 8, 2020 Deadline to submit all current year journal entries for the Foundations to General Accounting. GA LBFDN, LB49R
July 10, 2020 All requests for miscellaneous invoicing to be processed for the current fiscal year from Research Foundation are due to General Accounting. GA LBFDN
July 10, 2020 Final reserve entries are due to Accounting from departments. GA LBCMP
July 31, 2020 Balance Sheet reconciliations as of June 30 are due to General Accounting. GA LBCMP

Department Key

  • LBCMP - CSULB Campus
  • LBFDN - CSULB Research Foundation
  • LB49R - CSULB 49R Foundation

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