Monthly P-Card Reporting Process
Send monthly cardholder transaction report and itemized receipts to
Financial and Tax Services
Brotman Hall 346, Mail Stop 0123
Attn: Procurement Card Coordinator
Documents to be submitted:
- Cardholder Transaction Report (printed from SAM)
- Itemized receipt(s)
- Lost/itemized receipt form, if applicable
- Written approval for restricted items, if applicable
The Monthly Procurement Card Purchase Report is no longer required
Individual Bank Statement received at the close of each monthly billing cycle is no longer required
The following cardholder and approving authority responsibilities remain unchanged:
- Review all monthly transactions in SAM and update chartfields prior to submitting the monthly report
- Cardholders are responsible for the security of their Procurement card; the card is to be used by the cardholder only and cannot be used by other employees
- Approving Authorities must ensure sensitive items (camera, laptops, etc.) are reported to Property Management for tagging in accordance with University Policy
- Remember to adhere to any college/support area specific timelines for report submittal
Contact Laurinda Fuller at extension 5-4890 or Mary Ann Odell at extension 5-8574 for any questions.