The Purchasing Process

How requests are handled

All requirements received by Purchasing are processed similarly. When received, each is reviewed for accuracy and completeness. Erroneous or incomplete orders are returned to the department for correction. The remainder are approved for purchase, assigned to a buyer, and finally, distributed to the supplier. Normally, this complete process requires no more than 96 hours without bids, and 16 days average if bids are required. Complex bids with specifications and/or plans require substantially longer. Current goal for all contracts (3) percent Disabled Veteran Business (DVBE) participation.

Competition Required

Content: Generally, orders require competition or justification for lack thereof. All purchases require the establishment of fair and reasonable pricing. Final discretionary authority rests with the Purchasing Department on what level of competition is required.

Purchases for More Than $50,000

Purchase orders for $50,000 or more normally require formal bidding.

Additionally certain bids are required by law to be advertised as a legal ad in a local newspaper before the bid opening. Bids are solicited from at least three vendors and will include the department's suggested vendors. The bid states an opening date and time. All bid openings are open to the public and may be attended by any interested party. After the bids are opened, they are evaluated by a buyer and, if necessary, by the issuing department. After the lowest responsive bid is determined, the award is made. The vendor receiving the award is notified of the award by receipt of an approved, signed purchase order.

Delivery

ALL deliveries must be made to the Receiving Department unless otherwise designated on the purchase order. See the campus map Legend Building # 58

Purchasing Address

California State University Long Beach
Purchasing Department
1250 Bellflower Blvd.
Long Beach, CA 90840-0123

Invoicing Address

Accounts Payable/Business Office
California State University Long Beach
Attn: Accounts Payable
6300 State University Dr #280
Long Beach, CA 90815-4680

Receiving Address

Receiving Department
California State University Long Beach
Attn: (P/O #)
1331 Palo Verde Avenue
Long Beach, CA 90840-5801

Bidder's List

Vendors may add themselves to our standing bidders list by using our On-line Bids / Vendor Registration link on the Purchasing web page (create a hyperlink to our webpage at www.csulb.edu/purchasing). A detailed listing of commodity and services that the University purchases enable vendors to pinpoint the areas in which they would like to bid. Bid opportunities are listed on our bid board in the Purchasing Office and on On-line Bids / Vendor Registration powered by Planet Bids.