Restricted Purchases

In general the University has restricted authority to purchase certain items to designated offices and/or individuals. The Purchasing Department periodically distributes lists of these items and issues notices of other items being added to the list or (occasionally) items being removed from the list. Items that are restricted include, but are not limited to the following:

Item	Office Providing Required Item Approval/Coordination
Ammunition, Fire Arms and Explosives	University Police Department
Carpet/Acoustical Treatment Installation	Physical Planning & Facilities Management
Contracts for Outsourcing of Services	Office of Employee Relations & Purchasing Office
Copier Equipment & Supplies	Departmental Copier Program
Fire Extinguishers	Facilities Management
Furniture	Recommended (only) that the Purchasing Department be contacted for standards and resources
Hazardous Materials: Laboratory chemicals, Photographic chemicals, Paint & Lacquer thinner	Safety & Risk Management
Hazardous Materials Disposal: Chemicals, Asbestos, PCB’s	Safety & Risk Management
Heating, ventilation & refrigeration equipment: Heaters, Air conditioning equipment, Fans, etc.	Physical Planning & Facilities Management
Items requiring a waiver of liability and/or insurance	Purchasing Office
Lease/Rental of Off-Campus Space	Physical Planning & Facilities Management
Lease Purchase of Equipment	Purchasing Office
Live Vertebrate Animals	Office of University Research
Outside storage containers/sheds	Physical Planning & Facilities Management
Personal services/consulting services	Purchasing Office
Pharmaceuticals	Student Health Services
Position Announcements/Advertisements (Staff Only)	Staff Personnel
Printing	University Print Shop
Professional consulting services related to building and design modifications	Physical Planning & Facilities Management
Public Works Projects, including but not limited to: Building modifications Carpet/Acoustical Treatment installation Painting Permanently installed Light Fixtures	Physical Planning & Facilities Management
Radioactive materials: X-ray Machines, Electron Microscopes	Radiation Safety Program, College of Natural Sciences
Respiratory and Hearing Protection	Safety & Risk Management
Security systems	Physical Planning & Facilities Management
State Surplus Property	Purchasing Dept. letter of Authorization required
Temporary Service Appointments	Staff Personnel Office
TV’s and Audio Visual Equipment *	Recommended (only) that AV be contacted for reference and standards
Vehicles – all types	Physical Planning & Facilities Management

Purchasing