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California State University, Long BeachCalifornia State University, Long Beach

Procurement & Contractual Services


A tangible good given willingly to someone without payment; a present. GIFT CARDS are not included within GIFTS and has separate requirements. See the GIFT CARDS transaction type.

Requisition Required?

No. See Payments and Approvals section for options.

If a requisition is required, the minimum time for generating a dispatched Purchase Order (PO):


Administrative Guidelines Related to this Purchase?

Key Purchasing Requirements and Quote/Bid Thresholds?


Additional Forms or Requirements?

Must complete the form Gifts and Awards Payment Request regardless of payment type. See Gifts-FAQ.


  • Limits are set by occasion and funding source. Gift must be tangible personal property.
  • Gift Cards not authorized as Gifts. See separate transaction type for gift card.

Risk Management Review Required?


Payments and Approvals

  1. Check or ACH payments are issued for POs and direct payment requests
    Documents required for this type of payment:
    • Supplier Invoice
    • Delegated approval (DOA) using one of the following options
  2. Pcard or One Card
    Documents required with month-end approved ProCard statement:

NOTE: Invoices received by Accounts Payable, prior to payment, are routed to the requester or approver to verify receipt of service or items. Reference the Invoice Approval Process for more information.

Additional Notes

Common GL Account(s) to Use

  • 660922 - Hospitality Expense

Refer to your Division/College/Department for additional policies and procedures.