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California State University, Long BeachCalifornia State University, Long Beach

Procurement & Contractual Services

Hazardous Goods

Purpose: To comply with all applicable federal, state and local regulations and California State and Campus policies involving the procurement of hazardous materials as defined in this Policy.

Definition: Defined by EPA, DOT and OSHA as any substance or chemical which is a "health hazard" or "physical hazard," including: chemicals which are carcinogens, toxic agents, irritants, corrosives, sensitizers; agents which act on the hematopoietic system; agents which damage the lungs, skin, eyes, or mucous membranes; chemicals which are combustible, explosive, flammable, oxidizers, pyrophorics, unstable-reactive or water-reactive; and chemicals which in the course of normal handling, use, or storage may produce or release dusts, gases, fumes, vapors, mists or smoke which may have any of the previously mentioned characteristics.

Requisition Required?

Yes, only if greater than $9,999.  If a signed document (contract, agreement, other) is required, see ALL PURCHASES REQUIRING A BINDING AGREEMENT OR INSURANCE transaction type. If $9,999 or less, see Payments and Approvals section for options.

If a requisition is required, the minimum time for generating a dispatched Purchase Order (PO):

A minimum of 10 working days after Purchasing receives all completed documentation.

Administrative Guidelines Related to this Purchase?

Key Purchasing Requirements and Quote/Bid Thresholds?

Regardless of the payment method, the purchase of hazardous materials shall comply with all applicable federal, state, local regulations, and California State University and Campus policies and procedures.

  • Campus and Foundations thresholds
    • All Goods & Services purchases between $50,000 - $100,000 require a minimum of 3 competitive quotes. If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).
    • Anything under $50,000 is at the discretion of the Purchasing Department as to whether additional quotes are required.
    • Purchases over $100,000 require a Request Formal Proposal (RFP). If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).
    • Foundation “G” (Grants) Funds - All Goods & Services purchases between $10,000 - $49,999 require at least 2 informal quotes. Anything between $50,000 - $100,000 require 3 informal quotes. Purchases over $100,000 require a Request Formal Proposal (RFP).

Additional Forms or Requirements?

All Hazardous Goods purchases must comply with the requirements in the CSULB Hazardous Waste Communication Program on the Environmental Health and Safety webpage.

Refer to your Division/College/Department for additional policies and procedures.

Payments and Approvals

  1. Check or ACH payments are issued for POs and direct payment requests
    Documents required for this type of payment:
    • Supplier Invoice
    • Delegated approval (DOA) using one of the following options
      • Dispatched PO & receipt of goods through Shipping & Receiving (no action required by requester)
      • Authorized stamp on invoice referencing PO# and Acknowledgement of Service
      • Approved Payment Request Form
      • Electronic approval (via email)
  2. Pcard or One Card
    Documents required with month-end approved ProCard statement:
    • Supplier
    • Invoice/Receipt

NOTE: Invoices received by Accounts Payable, prior to payment, are routed to the requester or approver to verify receipt of service or items. Reference the Invoice Approval Process for more information.

Additional Notes

Departments are responsible for ordering all chemicals and/or hazardous material for use by the department.  In addition, the user department is responsible for ensuring the safety and storage of the material and for all usage and tests to be conducted with the material.  For additional details on EH&S’s policy, please contact the Director of Environmental Health and Safety.

Common GL Account(s) to Use

  • Varies