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California State University, Long BeachCalifornia State University, Long Beach

Procurement & Contractual Services

International Goods or Services (Non-Travel Related)

Goods or services purchased from an international vendor.

For international conferences, see REGISTRATION category.

Requisition Required?

Yes.

If a requisition is required, the minimum time for generating a dispatched Purchase Order (PO):

A minimum of 10 working days after Purchasing received all completed documentation.

Administrative Guidelines Related to this Purchase?

Key Purchasing Requirements and Quote/Bid Thresholds?

N/A

Additional Forms or Requirements?

Tax Pre-Authorization Review form

Risk Management Review Required?

Yes

Payments and Approvals

  1. Check or ACH payments are issued for POs and direct payment requests
    Documents required for this type of payment:
    • Supplier Invoice
    • Delegated approval (DOA) using one of the following options
      • Dispatched PO & receipt of goods through Shipping & Receiving (no action required by requester)
      • Authorized stamp on invoice referencing PO# and Acknowledgement of Service
      • Approved Payment Request Form
      • Electronic approval (via email)

NOTE: Invoices received by Accounts Payable, prior to payment, are routed to the requester or approver to verify receipt of service or items. Reference the Invoice Approval Process for more information.

Additional Notes

Common GL Account(s) to Use

  • Varies

Refer to your Division/College/Department for additional policies and procedures.