Skip to Content
California State University, Long BeachCalifornia State University, Long Beach

Procurement & Contractual Services

International Goods or Services (Non-Travel Related)

Goods or services purchased from an international vendor must first complete Tax Pre-Authorization Review form. Once section A is completed, an email is auto generated and routed to the Tax Specialist for review.

Please note: Depending on the tax review, your purchase may be subject to additional taxation and expenses.

For international conferences, see REGISTRATION category.

Requisition Required?

After the Tax Specialist review, the form will auto-route to Procurement for payment approval. Please refer to the approved Tax Pre-Authorization Form on the approved payment option.

If a requisition is required, the minimum time for generating a dispatched purchase order:

A minimum of 10 working days after Purchasing receives all completed documentation.

Administrative Guidelines Related to this Purchase?

Key Purchasing Requirements and Quote/Bid Thresholds?

Campus - All Goods & Services purchases between $50,000 - $500,000 require a minimum of 3 competitive quotes. If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).

Anything under $50,000 is at the discretion of the Purchasing Department as to whether additional quotes are required.

Purchases over $500,000 require a Request Formal Proposal (RFP). If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).

Foundation G (Grants) Funds - All Goods & Services purchases between $10,000 - $49,999 require at least 2 informal quotes. Anything between $50,000 - $100,000 require 3 informal quotes. Purchases over $100,000 require a Request Formal Proposal (RFP).

Additional Forms or Requirements?

Risk Management Review Required?

Yes

Payments and Approvals

  1. Check or Automated Clearing House (ACH) payments are issued for Purchase Orders
    Documents required for this type of payment:
    • Supplier Invoice
    • Delegated approval (DOA) using one of the following options
      • Dispatched PO & receipt of goods through Shipping & Receiving (no action required by requester)
      • Authorized stamp on invoice referencing PO# and Acknowledgement of Service
      • Approved Payment Request Form
      • Electronic approval (via email)
  2. Pcard or One Card, if approved by Procurement
    Documents required with month-end approved ProCard statement:
    • Supplier Invoice
    • Approved Tax Pre-Authorization Review form
    • E&IT Checklist (approved by Purchasing) and be submitted with every associated PCard purchase.

Note: Invoices received by Accounts Payable prior to payment are routed to the requestor or approver to verify receipt of service or items. Reference the Invoice Approval Process for more information.

Additional Notes

Common GL Account(s) to Use

  • Varies

Refer to your Division/College/Department for additional policies and procedures.