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California State University, Long BeachCalifornia State University, Long Beach

Procurement & Contractual Services

Office Supplies (COS)

Consumables regularly used in offices by the campus and auxiliary organizations, by individuals engaged in written communications, recordkeeping, janitorial and cleaning, and for storage of supplies or data.

Requisition Required?

No, chargeback process is used.

If a requisition is required, the minimum time for generating a dispatched purchase order:


Administrative Guidelines Related To This Purchase?

Key Purchasing Requirements And Quote/Bid Thresholds?


Additional Forms or Requirements?

To begin or change service, complete the form Service Provider Activation Request.

Risk Management Review Required?


Payments and Approvals

  1. Chargebacks are paid through campus consolidated invoicing. Service providers obtain Speedcharts and pre-approval (by level 4 DOA or above) at initial setup and electronic approval (by level 5 DOA or above) at time of purchase. No other additional documentation is required each month.

NOTE: Invoices received by Accounts Payable, prior to payment, are routed to the requester or approver to verify receipt of service or items. Reference the Invoice Approval Process for more information.

Additional Notes

Campus Sole Provider: Staples Advantage

Cardholders must use the campus office supply program (Staples Business Advantage) to purchase office supplies under the system wide pricing contract. Use of any Procurement Credit Card is not permitted for Staples Business Advantage purchases

GL Account(s) to Used

  • 660003 - Supplies and Services

Refer to your Division/College/Department for additional policies and procedures.