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California State University, Long BeachCalifornia State University, Long Beach

Procurement & Contractual Services

Postage and Shipping

The charge for the conveyance of a letter or other matter sent by mail, origin of postage.

Mail Services is a service provider for the campus community. Postage Barcodes (CPG) Chargebacks are processed using speed charts while other shipping costs are paid for by chart fields.

Departments are encouraged to register for a UPS account through Mail Services for additional shipping service options at contract pricing.

Requisition Required?

Postage Barcodes: No, chargeback process is used.

Shipping: No requisition is required.

If a requisition is required, the minimum time for generating a dispatched Purchase Order (PO):

N/A

Administrative Guidelines Related to this Purchase?

Key Purchasing Requirements and Quote/Bid Thresholds?

N/A

Additional Forms or Requirements?

N/A

Risk Management Review Required?

No

Payments and Approvals

  1. Check or ACH payments are issued for POs and direct payment requests
    Documents required for this type of payment:
    • Supplier Invoice
    • Delegated approval (DOA) using one of the following options
      • Authorized stamp on invoice referencing PO# and Acknowledgement of Service
      • Approved Payment Request Form
      • Electronic approval (via email)
  2. Chargebacks for Postage Barcodes (CPG) are paid through campus consolidated invoicing. Service providers obtain Speed charts and pre-approval at initial setup and do not require additional documentation each month.

NOTE: Invoices received by Accounts Payable, prior to payment, are routed to the requester or approver to verify receipt of service or items. Reference the Invoice Approval Process for more information.

Additional Notes

Common GL Account(s) to Use

Campus Provider: Mail Services (but barcodes are ordered through University Print Shop)

  • 660001 – Postage and Freight

Refer to your Division/College/Department for additional policies and procedures.