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California State University, Long BeachCalifornia State University, Long Beach

Procurement & Contractual Services

Printing

The production of books, newspapers, business cards, stationary or other printed material, including bindery, mounting and lamination. Any on campus department can go directly to the University Print Shop Orders (CPS) or Geography Poster Production (CGL) and process using the chargeback method.

Requisition Required?

No, if the following apply. If no, see Payments and Approvals section for payment options.

  • using a campus chargeback provider for the service
  • an email is obtained from the print shop supporting decision to go off campus and amount is $9,999 or less

Yes, if not using an on campus provider and ANY of the following apply:

  • contract is required
  • amount is greater than $9,999
  • if any service is included with the purchase

If a requisition is required, the minimum time for generating a dispatched Purchase Order (PO):

A minimum of 10 working days after Purchasing receives all completed documentation.

Administrative Guidelines Related to this Purchase?

Key Purchasing Requirements and Quote/Bid Thresholds?

  • Campus and Foundations thresholds
    • All Goods and Services purchases between $50,000 - $100,000 require a minimum of 3 competitive quotes. If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).
    • Anything under $50,000 is at the discretion of the Purchasing Department as to whether additional quotes are required. 
    • Purchases over $100,000 require a Request Formal Proposal (RFP). If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).
    • Foundation “G” (Grants) Funds - All Goods and Services purchases between $10,000 - $49,999 require at least 2 informal quotes. Anything between $50,000 - $100,000 require 3 informal quotes. Purchases over $100,000 require a Request Formal Proposal (RFP).
  • If not using a campus chargeback service provider, an email must be obtained from the print shop supporting the decision to go off campus.

Additional Forms or Requirements?

University Print Shop

*Printing is only authorized off campus if the department has received an email notification from the Print Shop “No Bid” or a lower bid is received.

Risk Management Review Required?

No

Payments and Approvals

  1. Check or ACH payments are issued for direct payment requests
    Documents required for this type of payment:
    • Supplier Invoice
    • If not using the University Print Shop or Geography department, attach both the print shop quote and outside quote.
    • Delegated approval (DOA) using one of the following options
      • Authorized stamp on invoice referencing PO# and Acknowledgement of Service
      • Approved Payment Request Form
      • Electronic approval (via email)
  2. Chargebacks for Print Shop (CPS) and Geography Lab (CGL) are paid through campus consolidated invoicing. Service providers obtain Speedcharts and pre-approval at initial setup and do not require additional documentation each month.

NOTE: Invoices received by Accounts Payable, prior to payment, are routed to the requester or approver to verify receipt of service or items. Reference the Invoice Approval Process for more information.

Additional Notes

GL Account(s) Used

  • 660002 - Printing

Refer to your Division/College/Department for additional policies and procedures.