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California State University, Long BeachCalifornia State University, Long Beach

Procurement & Contractual Services

Services (Off-Site Only)

Any off-site services including repairs or routine maintenance of sports equipment, cameras, lawnmowers, etc not requiring a contract, agreement or signed document of any kind (see below for details). Not inclusive of any on-campus services, off-site technology services, or any services using level 1 or level 2 data. Any other transaction not included in another transaction type.

See Technology transaction type.

Requisition Required?

No requisition is required if ALL of the following apply

  • All aspects of the service will be off-site. This means the vendor/supplier will not be coming on-campus or to a satellite location owned/leased by the University (e.g. Blair Field, Miller House, or leased property.)
  • Transaction does not reference an existing contracts/agreement or document, or no signature (written or electronic) is required on any document to complete the purchase.
  • Total spending does not exceed $9,999.
  • Not inclusive of technology services or use of level 1 or level 2 data. See Technology transaction type.
  • No on-campus provider offers the services, or the service has been pre-approved to go off campus by the proper campus authority (for example, automotive repairs, or signage).

Contact Purchasing at 985-4296 if you need further clarification.

Yes, if one or more of the above did not apply, then a requisition must be submitted. For any document requiring a signature, refer to the All Purchases Requiring a Binding Agreement or Insurance transaction type.

If a requisition is required, the minimum time for generating a dispatched Purchase Order (PO):

A minimum of 10 working days after Purchasing receives all completed documentation.

Administrative Guidelines Related to this Purchase?

Key Purchasing Requirements and Quote/Bid Thresholds?

  • Campus and Foundations thresholds
    • All Goods and Services purchases between $50,000 - $100,000 require a minimum of 3 competitive quotes. If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).
    • Anything under $50,000 is at the discretion of the Purchasing Department as to whether additional quotes are required.
    • Purchases over $100,000 require a Request Formal Proposal (RFP). If obtaining quotes from small or disabled veteran businesses, then only 2 quotes are required from the same classification (for example, 2 small business quotes).
    • Foundation “G” (Grants) Funds - All Goods & Services purchases between $10,000 - $49,999 require at least 2 informal quotes. Anything between $50,000 - $100,000 require 3 informal quotes. Purchases over $100,000 require a Request Formal Proposal (RFP).

Additional Forms or Requirements?

Departments may be required to use Facilities Management for repairs and maintenance for certain items (for example, automotive and signage). Identify if the services you seek are performed by Facilities Management.

Risk Management Review Required?

Yes, if requisition is required.

Payments and Approvals

  1. Check or ACH payments are issued for POs and direct payment requests
    Documents required for this type of payment:
    • Supplier Invoice
    • Delegated approval (DOA) using one of the following options
      • Dispatched PO & receipt of goods through Shipping & Receiving (no action required by requester)
      • Authorized stamp on invoice referencing PO# and Acknowledgment of Service
      • Approved Payment Request Form
      • Electronic approval (via email)
  2. Pcard or One Card (only if less than or equal to $9,999, is not a service and is non-contractual). Documents required with month-end approved ProCard statement:
    • Supplier Invoice/Receipt

NOTE: Invoices received by Accounts Payable, prior to payment, are routed to the requester or approver to verify receipt of service or items. Reference the Invoice Approval Process for more information.

Additional Notes

Restricted / Prohibited items limited to the departments specified below

  • Ammunition, firearms, and explosives - University Police
  • Heating, ventilation, refrigeration equipment - Facilities Management
  • Outside storage sheds/containers - Facilities Management
  • Radioactive materials, machines, microscopes - Radiation Safety Office
  • Respiratory and hearing protection - Environmental Health and Safety
  • Security systems - Facilities Management
  • Emergency Services

Text Books

  • Contact the campus bookstore.

Common GL Account(s) to Use

  • 613001 – Contractual Services
  • 605006 – Hazardous Waste
  • 607033 – Construction Other (typically for PPFM)
  • 607021 – Design Other (typically for PPFM)

Refer to your Division/College/Department for additional policies and procedures.