UNIVERSITY REQUIREMENTS

XIV. REQUIRED FEES

This provides you with a general idea of how fees are assessed. Please note that these are estimates only and should not be considered as actual quotes. Each filming/photography application is assessed on an individual basis.

Filming Permit
- Motion Picture/Video$500.00 /4 hours - Minimum requirement
- Still Photography (more than 2 people)$500.00 / 4 hours - Minimum requirement
- Still Photography (1 to 2 people)$250.00 / 4 hours - Minimum requirement
General location fees$25.00 Minimum
- Certain venues and facilities such as the Pyramid require more fees. However, University property averages at $25.00 per location (interiors and exteriors are separated) and is assessed separately based on the extent of use. A parking lot(s) needed for filming is also considered a facility and may have separate fees from parking arrangement fees applied to the filming permit.
Parking Services Fees Varies
Parking fees are required on campus seven days a week for organized events. The Parking office must certify your request prior to the approval of your film permit. This office will assess the best parking facilities and arrangements for your use based on university parking priorities.

Generally, each parking space occupied is $5.00 with a minimum of $100 per film shoot, plus additional fees assessed on a case by case basis. Flat fees are also available for smaller productions. The determination of additional fees are based on required attendants, required reservations, lot signage, lot cleaning, parking lot impact, technical support, and the nature and scope of parking lot usage. Most parking lots are surface lots; however, we also have a 3 module 6 level parking structure with a maximum vehicle height of 8’ 2”. Required information: Number of vehicles expected. Time of first vehicle arrival. Time of last vehicle departure. Description and size of vehicles (cube trucks - 5- ton truck, etc); nature and scope of lot usage; your parking preferences, handicapped individual requirements. A supplemental application may be required by the Parking Office for additional information.
Facilities Management Fees Varies
1. Facilities Management will assess required services based on the extent of impact on campus facilities. These fees include but are not limited to:
  1. Custodial support
  2. Grounds prep and recovery (irrigation, flagging for tents, aeration, etc)
  3. Trades and technical support
  4. Assessment of weight sensitive areas.
  5. Industrial signage
  6. Post-production repairs or replacement of facilities fees
Safety and Risk Management Fees $50.00 per hour minimum
The Safety and Risk Management office must certify and approve your filming permit for all special effects and potential risk factors surrounding your permit application. The review and approval process is a minimum of $50.00 per hour, and is only assessed when needed.
University Police Fees & On-site Supervision Varies
The University Police Department enforces the filming permit. The University Police Department must certify your request prior to the approval of your film permit. They will assess all security concerns and advise our office of required fees. A University Police representative will serve as the University’s official designee for managing the University filming permit during the filming process. All information relevant to the filming must be secured in advance by the Events Office for transmittal to University Police. The University Police will also be responsible for submitting the filming application for approval by the State Fire Marshall.

University Police fees include but are not limited to:
1. Officer $86.00 per hour
2. Dispatcher $55.00 per hour
3. Administrator $100.00 per hour
4. Community Service Officer $15.00 per hour
5. Cancellation fees for scheduled supervision Varies
E. O. Expedited Fee 25% of Film Permit fee
An expedited surcharge will be assessed for requests made less than 6 weeks prior to the arrival date on campus. This percentage is imposed on the film permit only and is not a combination of all fees related to the filming.
E.O. Coordination and Processing Fee $250.00
The Events Office will coordinate and process your request through appropriate University protocols. A client service agent will be assigned to manage your request, assist film company personnel with a walk-through, handle contract negotiations, secure permission to film from the various venue managers, and cooperate with University Police for on-site management. Some venues will require their own personnel present for the filming process. The respective venue managers assess those fees. An initial assessment of campus facilities is available at no cost to location scouts, after which a processing fee is required prior to coordination of the filming permit.
Cancellation Fee $500.00 minimum
A minimal permit fee will be charged if the cancellation occurs after the contract has been signed or within 48 hours of the scheduled shoot (excluding weekends), regardless of whether a contract is in effect.
Non Compliance Fee $500.00 minimum
A minimum Permit fee will be charged for set dressing and/or striking on the day(s) not included in the permit. This non-compliance penalty will be assessed on your security deposit for any violations of the filming permit. The University may also rescind the contract at that time and terminate the filming and/or photography session(s) taking place.
SECURITY DEPOSIT: $250.00 minimum
A non-refundable deposit of $250.00 is required at the time of booking facilities. This fee will be credited to the film permit processing fee.

Additional security deposits may be assessed depending on the nature and scope of the filming /photography project and subject to a refund only after a post-production inspection of facilities used is conducted and approved by the University. These charges are determined by the reviewing department.

Campus Filming Guidelines

Campus Events

Parking and Access Services