California State University, Long Beach 2007-08 Resource Planning Process
Appendix B: Summary Of Budget Recovery Plans
Includes Base Augmentation and One-Time, Nonrecurring Recovery Allocation and Division Carry-Over.
IMPACT STATEMENTSIdentify department service area and activity to which recovery and carry-over dollars will be allocated. A priority number should also be assigned to each expenditure item.
Division of Administration & Finance
DAF Summary
Continued Mitigation
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Enrollment Services | 0.15 | 102,798 | 217,729 | 0 |
| Financial Management | 1.0 | 62,578 | 30,148 | 24,852 |
| Human Resources Management | 2.0 | 40,877 | 56,700 | 0 |
| Information Technology Services | 1.4 | 62,444 | 47,972 | 0 |
| Physical Planning & Facilities Mgmt | 5.75 | 286,157 | 328,995 | 35,000 |
| University Services | 3.0 | 50,246 | 89,091 | 64,700 |
| Subtotal | 13.3 | 605,100 | 770,635 | 124,552 |
Restoration Of Services
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Enrollment Services | 0.0 | 0 | 0 | 0 |
| Financial Management | 1.0 | 0 | 39,000 | 0 |
| Human Resources Management | 0.0 | 0 | 0 | 0 |
| Information Technology Services | 0.0 | 0 | 62,745 | 0 |
| Physical Planning & Facilities Mgmt | 1.0 | 10,000 | 101,113 | 415,000 |
| University Services | 0.0 | 0 | 0 | 0 |
| Subtotal | 2.0 | 10,000 | 202,858 | 415,000 |
New Requirements
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Enrollment Services | 0.25 | 20,000 | 0 | 0 |
| Financial Management | 1.0 | 30,000 | 95,000 | 15,000 |
| Human Resources Management | 1.0 | 0 | 15,777 | 49,500 |
| Information Technology Services | 0.0 | 0 | 0 | 0 |
| Physical Planning & Facilities Mgmt | 1.0 | 0 | 95,000 | 100,000 |
| University Services | 0.0 | 0 | 0 | 0 |
| Subtotal | 3.25 | 50,000 | 205,777 | 164,500 |
| TOTAL | 18.55 | 665,100 | 1,179,270 | 704,052 |
Enrollment Services
Continued Mitigation
Enrollment Services |
FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Complete mitigation of half-time position to improve phone call responsiveness. (Priority 1) | 0.15 | 4,400 | ||
| Mitigate the reduction of seasonal temporary hires and overtime for peak processing periods. (Priority 3) | 0.0 | 82,398 | 32,229 | |
| Mitigate the reduction of staff development and travel funds. (Priority 4) | 0.0 | 10,000 | ||
| Mitigate the cut of the Student Aid Guide for new students and the placement of ads in the 49er. (Priority 5) | 0.0 | 6,000 | ||
| Mitigate the reduction of student assistant support. (Priority 6) | 0.0 | 113,500 | ||
| Provide PC, Server, and Equipment replacement for the imaging and other critical systems to support quality services. (Priority 7) | 0.0 | 72,000 | ||
| Subtotal | 0.15 | 102,798 | 217,729 | 0 |
New Requirements
Evaluation And Records
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Increase support for Degree Audit Rule Building to Support the Facilitating Graduation Initiative (Priority 2) | 0.25 | 20,000 | ||
| Subtotal | 0.25 | 20,000 | 0 | 0 |
| TOTAL | 0.4 | 122,798 | 217,729 | 0 |
TOTAL BASE / NON-BASE / CARRY-OVER
340,527
Financial Management
Continued Mitigation
Bursar's Office |
FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Provide for an Admin Analyst/Specialist-Exempt I position, restored in the prior year, to ensure that Student Accounts Services continue to provide timely service to students both in-person and over the telephone and to ensure that the Cashiering Office is able to continue their extended evening hours at our service windows. (Priority 2) | 1.0 | 42,578 | ||
| Student Assistant/temp help to ensure One-Stop service. (Priority 7) | 0.0 | 15,000 |
Procurement & Support Services
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| To provide support for Mail "Lookup" services. (Priority 3) | 0.0 | 20,000 |
All Departments
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Provide training funds to keep our technical staff current with the rapidly evolving technological environment. (Priority 6) | 0.0 | 30,148 | 9,852 | |
| Subtotal | 1.0 | 62,578 | 30,148 | 24,852 |
Restoration Of Services
Controller's Office
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| To restore an Accounting Technician III to the Accounts Payable Department and restore the timely payment of Travel Claims. (Priority 1) | 1.0 | 39,000 | ||
| Subtotal | 1.0 | 0 | 39,000 | 0 |
New Requirements
Bursar's Office
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| An additional Administrative Analyst/Specialist - Exempt I to provide Student Financials documentation/training and web support. (Priority 5) | 1.0 | 50,000 | ||
| Replace stanchions for Cashiering Lines. (Priority 8) | 0.0 | 10,000 | ||
| Financial Aid award reconciliation software and set-up. (Priority 9) | 0.0 | 15,000 |
Procurement & Support Services
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Pitney Bowes mail equipment lease increase. (Priority 4) | 0.0 | 30,000 | ||
| Package Tracking system for Mail/Receiving. (Priority 10) | 0.0 | 35,000 | ||
| Subtotal | 1.0 | 30,000 | 95,000 | 15,000 |
| TOTAL | 3.0 | 92,578 | 164,148 | 39,852 |
TOTAL BASE / NON-BASE / CARRY-OVER
296,578
Human Resources Management
Continued Mitigation
Payroll Services |
FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Complete mitigation of the loss of 2.0 staff positions in the payroll office to meet workload demands due to an increasing workforce. (Priority 1) | 1.0 | 36,000 |
Staff Human Resources
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| To meet the continued workload demands & improve efforts to attract the most diverse & best qualified candidates for employment at CSULB, the reinstated recruitment manager position vacated due to budget cuts will continue to be funded with base and non-base recovery funds. (Priority 2) | 1.0 | 4,877 | 56,700 | |
| Subtotal | 2.0 | 40,877 | 56,700 | 0 |
New Requirements
Staff Human Resources
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| To address the need to provide current and future staff with competitive salaries based on accurate and up-to-date market driven data. We will purchase and utilize industry specific salary surveys that are the foundation for determining current market value for all staff positions, which is critical to retaining and hiring highly qualified staff (Priority 3) | 0.0 | 10,777 |
Hr Support Services
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Support the operations of a new employee housing assistance program. This service will assist faculty and staff in locating affordable housing and, in some cases, moving to the Long Beach area. (Priority 4) | 1.0 | 49,500 |
Hr Management - All Areas
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Maintenance contract for new imaging system acquired with non-base recovery funds in fiscal year 2005-06. (Priority 5) | 0.0 | 5,000 | ||
| Subtotal | 1.0 | 0 | 15,777 | 49,500 |
| TOTAL | 3.0 | 40,877 | 72,477 | 49,500 |
TOTAL BASE / NON-BASE / CARRY-OVER
162,854
Information Technology Services
Continued Mitigation
Network Services |
FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| To mitigate our Network Analyst-Career positions to meet continued infrastructure workload demands and improve network security. (Priority 1) | 0.4 | 30,416 | ||
| To mitigate a Network Analyst-Expert for supervisory help to meet continued infrastructure workload demands and improve network security. (Priority 2) | 1.0 | 32,028 | 47,972 | |
| Subtotal | 1.4 | 62,444 | 47,972 | 0 |
Restoration Of Services
Administrative Computing Services
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Operating expenses to support desktop computing, servers, purchase supplies and emergency equipment replacement. (Priority 3) | 0.0 | 62,745 | ||
| Subtotal | 0.0 | 0 | 62,745 | 0 |
| TOTAL | 1.4 | 62,444 | 110,717 | 0 |
TOTAL BASE / NON-BASE / CARRY-OVER
173,161
Physical Planning And Facilities Management
Continued Mitigation
Facilities Management |
FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Provide a control specialist position to comply with code required maintenance and testing of campus-wide fire alarm system. (Priority 1) | 1.0 | 46,439 | ||
| Provide for a basic level of custodial services for Saturday restroom cleaning and classrooms and restores summer office cleaning to occupied offices and major cleaning activities. (Includes $32,584 for Contract Zone.) (Priority 2) | 1.75 | 75,323 | ||
| Restore elevator maintenance to pre-reduction levels. This contract increase will increase service levels by approximately 25% to 40 elevators in state supported buildings. (Priority 3) | 0.0 | 59,243 | ||
| Operating Expense. For staff development and supplies and replacement equipment requirements. (Priority 16) | 0.0 | 46,400 |
University Police
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Operating Expense. For staff training requirements and vehicle operation and maintenance. (Priority 5) | 0.0 | 10,000 | ||
| Maintain Community Service Officer (CSO) services to the campus community for the purposes of escorts to areas throughout campus providing safe passage. (Priority 7) | 0.0 | 30,000 |
Construction Management
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Assistant Construction Manager / Inspector. Fund critical position for ongoing services required to manage and inspect multiple, complex construction projects. (Priority 8) | 1.0 | 85,000 |
Physical Planning And Facilities Management
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Director of Planning and Design Services. This position will fulfill a critical need to administer and provide oversight of all project management activities associated with nearly 100 non-capital projects including tracking projects, budgets and contractual agreements with external design consultants, required plan reviews, as well as manage the process to secure qualified bids and make contract awards. (Priority 4) | 1.0 | 95,152 | ||
| Project Manager. Due to the increase in capital activity this position is required to help the campus obtain capital projects and to manage projects once initiated. (Priority 9) | 1.0 | 95,000 | ||
| Temporary employee to assist project managers with the escalating numbers of projects. (Priority 12) | 35,000 | |||
| Operating expense to provide staff training and development, consulting and engineering contracts, and provide for software maintenance. (Priority 15) | 0.0 | 15,476 |
Deferred Maintenance
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Partially mitigate deferred maintenance budget to provide funding to continue to address the substantial backlog of deferred maintenance projects on campus. (Priority 18) | 0.0 | 57,119 | ||
| Subtotal | 5.75 | 286,157 | 328,995 | 35,000 |
Restoration Of Services
University Police
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Operating Expense. For staff training requirements and vehicle operation and maintenance. (Priority 6) | 0.0 | 10,000 | ||
| Restore Community Service Officer (CSO) services to the campus community for the purposes of escorts to areas throughout campus providing safe passage. (Priority 10) | 0.0 | 18,000 |
Construction Management
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Summer Staffing to assist with providing inspection services and project management. (Priority 11) | 0.0 | 5,221 | 50,000 |
Facilities Management
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Restore Grounds Manager. (Priority 13) | 1.0 | 55,392 | ||
| Operating Expense. For staff development and supplies and replacement equipment requirements. (Priority 14) | 0.0 | 15,000 |
Physical Planning And Facilities Management
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Operating Expense. For staff development and supplies and replacement equipment requirements. (Priority 17) | 0.0 | 7,500 |
Deferred Maintenance
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Partially mitigate deferred maintenance budget to provide funding to continue to address the substantial backlog of deferred maintenance projects on campus. (Priority 19) | 0.0 | 365,000 | ||
| Subtotal | 1.0 | 10,000 | 101,113 | 415,000 |
New Requirements
University Police
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Maintain Community Service Officer (CSO) services to the campus community for the purposes of escorts to areas throughout campus providing safe passage. (Priority 7) | 0.0 | 100,000 |
Facilities Management
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Custodial Services - fund contractual increase in shift differential. (Priority 20) | 0.0 | 20,000 |
Physical Planning And Facilities Management
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Project Manager. Due to the increase in capital activity this position is required to help the campus obtain capital projects and to manage projects once initiated. (Priority 21) | 1.0 | 75,000 | ||
| Subtotal | 1.0 | 0 | 95,000 | 100,000 |
| TOTAL | 7.75 | 296,157 | 525,108 | 550,000 |
TOTAL BASE / NON-BASE / CARRY-OVER
1,371,265
University Services
Continued Mitigation
Safety, Risk Mgmt And Information Security
| Department service area or activity | FTE | Base | Non-Base | Carryover |
|---|---|---|---|---|
| Complete base funding for the Assistant Information Security Coordinator hired in 2006/07. This position provides support to the Campus Information Security Program in developing, implementing, communicating, and training faculty and staff employees on the campus' information security policies, processes and procedures. This position is also responsible for investigating security incidents and ensuring campus compliance with state security breach notification law. (Priority 1) | 1.0 | 46,151 | ||
| Continue funding the Associate Director position hired in 2006/07. This position provides management of the campus environmental health, occupational safety, environmental compliance, hazardous materials response, and urban search and rescue readiness programs. This new position was created to relieve the director of the direct oversight of these activities, thus providing the director with the time to address the information security program. (Priority 2) | 1.0 | 4,095 | 89,091 | 14,000 |
| Continue funding for the hazardous materials specialist position supporting the transport, packaging, and disposal of hazardous, biohazardous, radioactive, medical, electronic and university waste generated on campus in compliance with federal, state and local laws and regulations. This position will result in more timely response to critical assignments in the department. (Priority 3) | 1.0 | 50,700 | ||
| Subtotals | 3.0 | 50,246 | 89,091 | 64,700 |
| TOTAL | 3.0 | 50,246 | 89,091 | 64,700 |
TOTAL BASE / NON-BASE / CARRY-OVER
204,037