Information Security Management and Compliance
Records Management Standard
- References: CSU Records Access Manual
- CSU Subpoena Handbook
- CSU Executive Order 1031, Systemwide Records/Information Retention Schedules
- Government Code Section 6250-6270
- Fair and Accurate Credit Transactions Act of 2003 (FACTA); FCRA, 15 U.S.C. 1681 et seq.
- California Civil Code §1798.81
- Issue Date: September 2008
- Revision Date: April 2009
- Expiration Date: N/A
STANDARD CONTENTS
- Introduction
- Information Classification
- Information Protection
- Information Retention
- Information Disposition
- Public Records Requests
- Record Subpoenas
- Definitions
- Attachment A - Information Classification
- Attachment B - Information Protection Requirements
- Attachment C - Media Sanitization Methods
STANDARD
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Scope
This standard applies to all records, regardless of medium held by California State University, Long Beach and all employees of CSULB and CSULB auxiliary organizations.
California State University, Long Beach is committed to effective records management which includes meeting legal and regulatory requirements for record retention; minimizing the space needed for and the cost of records retention; and appropriately destroying outdated records. California State University, Long Beach records shall be retained for the minimum time periods indicated in the CSU or CSULB records retention and disposition schedules; destroyed when the time period for retention has been met; and disposed of in accordance with University standards.