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California State University, Long BeachCalifornia State University, Long Beach

Information Security

Records Management Standard

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The University has instituted the following procedures for handling “Records Only” and “Appearance and Records” subpoenas. These procedures are intended to avoid the release of information in response to an invalid subpoena. The release of personal information in response to an invalid subpoena is a violation of the privacy of the person or persons whose personal information is released and may subject the University to legal liability.

Process servers attempting to serve a “Records Only” or “Appearance and Records” subpoena should be directed to the appropriate University Records Custodian. Only these individuals/positions are authorized to accept, respond to, or release University records / information.

Student Records/Information

Director of Judicial Affairs
Office of the Vice President for Student Services, BH 377

Faculty Personnel (includes librarians and coaches) Records/Information

Associate Vice President for Academic Personnel
Office of the Vice President for Academic Affairs, BH 303

Staff Personnel Records/Information (including payroll records for all employees)

Director, Staff Human Resources and Employee Relations
Human Resources Management, BH 335

Non-Personnel Records or where it is not possible to determine the specific subject of the request

Risk Manager, Risk Management


Information Security
(562) 985-4862