Information Security Management and Compliance
Records Management Standard
- References: CSU Records Access Manual
- CSU Subpoena Handbook
- CSU Executive Order 1031, Systemwide Records/Information Retention Schedules
- Government Code Section 6250-6270
- Fair and Accurate Credit Transactions Act of 2003 (FACTA); FCRA, 15 U.S.C. 1681 et seq.
- California Civil Code §1798.81
- Issue Date: September 2008
- Revision Date: April 2009
- Expiration Date: N/A
RECORD SUBPOENAS
The University has instituted the following procedures for handling “Records Only” and “Appearance and Records” subpoenas. These procedures are intended to avoid the release of information in response to an invalid subpoena. The release of personal information in response to an invalid subpoena is a violation of the privacy of the person or persons whose personal information is released and may subject the University to legal liability.
Process servers attempting to serve a “Records Only” or “Appearance and Records” subpoena should be directed to the appropriate University Records Custodian. Only these individuals/positions are authorized to accept, respond to, or release University records / information.
Student Records/Information
Director of Judicial Affairs
Office of the Vice President for Student Services, BH 377
Faculty Personnel (includes librarians and coaches) Records/Information
Associate Vice President for Academic Personnel
Office of the Vice President for Academic Affairs, BH 303
Staff Personnel Records/Information (including payroll records for all employees)
Director, Staff Human Resources and Employee Relations
Human Resources Management, BH 335
Non-Personnel Records or where it is not possible to determine the specific subject of the request
Director, Information Security Management and Compliance
FM/SRM