Information Security Management and Compliance
Records Management Standard
- References: CSU Records Access Manual
- CSU Subpoena Handbook
- CSU Executive Order 1031, Systemwide Records/Information Retention Schedules
- Government Code Section 6250-6270
- Fair and Accurate Credit Transactions Act of 2003 (FACTA); FCRA, 15 U.S.C. 1681 et seq.
- California Civil Code §1798.81
- Issue Date: September 2008
- Revision Date: April 2009
- Expiration Date: N/A
INFORMATION RETENTION
Retention Period
Records shall be retained for the minimum time periods indicated in the CSU or CSULB Records Retention and Disposition Schedules. Retention periods are counted from the date of creation of the record, unless other instructions (e.g., “3 years from termination”) are noted in the records retention schedule.
Modification of CSU Records Retention and Disposition Schedules
The campus may modify the CSU Records Retention and Disposition Schedules, as needed, by incorporating records unique to the campus. The CSU Schedules may not be otherwise abridged or altered.
Information concerning campus specific records shall be provided to the Director, Information Security Management and Compliance and shall include the record title and the records series to which the record shall be added (e.g., University Police, Personnel/Payroll). Information shall also include the identification of the custodian of record, record value, retention source authority, and the retention period.
Roles and Responsibilities
The roles and responsibilities associated with records retention are as follows:
- Custodian of Records are responsible for identifying records unique to the campus which are not included in the CSU Records Retention and Disposition Schedules and for ensuring appropriate and timely disposal of records in accordance with CSU or campus retention and disposition schedule timeframes.
- The Director, Information Security Management and Compliance is responsible for “publishing” the CSULB Records Retention and Disposition Schedules and for providing copies to the Office of the Chancellor upon request.