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California State University, Long BeachCalifornia State University, Long Beach

Information Security

Records Management Standard

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INFORMATION RETENTION

Retention Period

Records shall be retained for the minimum time periods indicated in the CSU or CSULB Records Retention and Disposition Schedules. Retention periods are counted from the date of creation of the record, unless other instructions (e.g., “3 years from termination”) are noted in the records retention schedule.

Modification of CSU Records Retention and Disposition Schedules

The campus may modify the CSU Records Retention and Disposition Schedules, as needed, by incorporating records unique to the campus. The CSU Schedules may not be otherwise abridged or altered.

Information concerning campus specific records shall be provided to the Director, Information Security Management and Compliance and shall include the record title and the records series to which the record shall be added (e.g., University Police, Personnel/Payroll). Information shall also include the identification of the custodian of record, record value, retention source authority, and the retention period.

Roles and Responsibilities

The roles and responsibilities associated with records retention are as follows:

  • Custodian of Records are responsible for identifying records unique to the campus which are not included in the CSU Records Retention and Disposition Schedules and for ensuring appropriate and timely disposal of records in accordance with CSU or campus retention and disposition schedule timeframes.
  • The Director, Information Security Management and Compliance is responsible for “publishing” the CSULB Records Retention and Disposition Schedules and for providing copies to the Office of the Chancellor upon request.

FURTHER INFORMATION

Information Security
(562) 985-4862