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California State University, Long BeachCalifornia State University, Long Beach

Records Management

Program Purpose

Development of the CSU Records Management Program is designed to apply efficient and economical methods to create, use, maintain, retain, preserve and dispose of CSU records including original or copies of paper files and those on electronic media.

The CSU Records Retention Guidelines for Employment-Related Records provides general retention guidelines for employee documents related to human resources, employee relations, labor relations, payroll and benefits. Guidelines for other CSU record categories are in development.

The campus has developed the following guidelines regarding records management to comply with federal and state law and CSU policy and to protect campus records and information from unauthorized access, modification or disclosure which can compromise the integrity to campus programs, violate individual right to privacy, and constitute a criminal act.

  • Off-Site Storage and Disposal of Confidential Information
  • Media Sanitization