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California State University, Long BeachCalifornia State University, Long Beach

ADMINISTRATIVE GUIDELINE

Campus Risk Management Policy Statement

Guideline Contents

  • Responsible University Officer:
    Risk Manager
  • Guideline Contact:
    Felissa Waynick, Risk Manager

PURPOSE AND SCOPE

Pursuant to CSU Executive Order 1069, California State University, Long Beach shall conduct programs and activities in a manner that does not impose an unreasonable risk of loss or injury. The ultimate goal of an effective risk management program is to develop a proactive program designed to reduce the frequency of incidents leading to loss and to minimize the cost of risk.

GUIDELINE STATEMENT

Campus Risk Management Program

The campus risk management program shall include policies and practices designed to reduce or eliminate losses arising from injury to person or damage to property and includes legal liability imposed upon the university when the injury or damage has been caused by a university officer or employee.

The campus risk management program is intended to provide the campus community with the ability to manage risk without unduly curtailing or modifying activities necessary and consistent with the university’s mission.

Responsibility

The Risk Management office is responsible for assisting the campus community in identifying and evaluating risk associated with campus activities and identifying the best risk management techniques to address issues of risk and liability. The Risk Management office will develop resource documents and training programs to share information to campus employees as appropriate.

The Procurement and Contractual Services office is responsible for negotiating appropriate language in all contract documents including facility leases, affiliation agreements, service and construction contracts, performance contracts and property leases to ensure that liability to the campus is minimized as much as possible.

Campus administrators are responsible for ensuring that the negotiated provisions of all contract documents are implemented and monitored. Campus administrators are responsible for ensuring that faculty and staff are aware of the campus commitment to risk management and to ensure that they are provided with the necessary information to enable them to act accordingly to minimize the adverse effects of accidental loss to the campus.

To meet this responsibility, campus administrator shall maintain awareness of the resource documents developed by Risk Management and the Environmental Health and Safety offices and confer with each respective office on matters requiring expertise and assistance. Faculty and staff are to be encouraged to do the same. In addition, campus administrators shall participate in training activities designed to provided information about risk management techniques and procedures and encourage faculty and staff participate.

Please contact the Risk Management office should you have any questions.

PROCEDURES

Risk Management Methodology

In response to activities of risk with applicability to a broad campus audience, the Risk Management office shall initiate risk management policies and procedures and share such documents with the campus community. Campus administrators, faculty and staff shall identify and manage risk associated with their program or activities. The following steps provide the methodology to effectively manage risk:

  1. Identification of Risk – Consider the probable risk to life and damage to property that may result from a given activity.
  2. Evaluation of Risk – While all activities carry some measure of risk, not all risk require intervention. Once the risk is identified, the severity of the risk shall be evaluated.
  3. Selection the Best Risk Management Technique – Once a risk has been evaluated and determined that intervention is necessary, the best risk management technique for the situation shall be selected. Techniques may include the use of liability waivers, purchase of insurance, training, identification of an alternative location for the event or identification of an alternative mode of transportation, etc.
  4. Implementation of the Best Risk Management Technique – Once the best risk management technique has been selected, administrators shall ensure that the technique is implemented.
  5. Monitor and Evaluate Results – Upon implementation of the best risk management technique or combination of techniques, monitoring and evaluating the effectiveness and efficiency of the technique will be done to determine appropriateness and whether any changes and/or modifications of techniques should be made.

Program Evaluation and Reporting

The Risk Management office shall establish goals and employ both quantitative and qualitative measurements to monitor camps success in meeting those goals. The campus Risk Manager shall prepare an annual risk management report addressing goals, issues and activities associated with the campus risk management effort.

FORMS AND INSTRUCTIONS

  • For risk management forms and instructions, visit the Risk Management website.

ADDITIONAL CONTACTS

Subject Contact Phone Email
Policy Content Risk Manager (562) 985-2396 felissa.waynick@csulb.edu
Policy Content Risk Manager (562) 985-2396 felissa.waynick@csulb.edu

APPENDICES AND RELATED INFORMATION

Appendices (if any):

  • N/A

Related Chancellor’s Office Policies:

FAQ

  • N/A

HISTORY

Issue Date: April 1, 1999

Last Review Date: August 22, 2018

Amended Date: August 22, 2018

Amended Description: Update office names and revise item E, IV - Risk Management Methodology