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California State University, Long BeachCalifornia State University, Long Beach


Administrative/Emergency Leave and Issuance of Pay Warrants

Guideline Contents

  • Responsible University Officer:
    Director of Staff Human Resources
  • Guideline Contact:
    Director of Staff Human Resources


The following guidelines are provided for the administration of leave and issuance of pay warrants during emergencies.


The following guidelines are provided for the administration of leave and issuance of pay warrants during emergencies:

Administrative/Emergency Leave when the Campus is closed

The campus President or their designee can determine when the campus is closed. An Administrative/Emergency Leave (approved leave with pay) is valid only for the time which the President designates as Administrative/Emergency Leave time.

Administrative/Emergency Leave shall be granted to all employees who are scheduled to work but are denied access to the campus during the period of closure. Employees on scheduled vacation, Compensatory Time Off (CTO) or sick leave on any day of closure shall be charged vacation, CTO or sick leave as appropriate.

Employees who have been absent on any day of closure because they were in non-pay status (e.g., disciplinary suspension, leave without pay) shall not be granted Administrative/Emergency Leave.

Essential personnel required to work their regular work schedule during periods of campus closure will receive their regular pay rate for hours worked and will receive compensation as specified in the appropriate collective bargaining agreement for hours worked above the regularly scheduled work hours.

The Administrative/Emergency leave time cannot be banked or saved to be used at a future date.

Leave if Campus is Open

An employee who could not report to work in the period following an emergency because of any peril to human life and/or property (e.g., picking up a minor child following a school closure, damage to home) may be granted a reasonable period of Administrative/Emergency Leave. Management will confer with Human Resources prior to approval of time off.

Employees who elect not to work in the period(s) following the emergency for reasons related to health or safety concerns or personal necessity not involving an immediate peril to human life and/or property may use accrued vacation, CTO or sick leave where appropriate.

Issuance of Pay Warrants

In the event that a payday falls within a period during which the campus is closed, pay warrants will not be issued. Pay warrants will be issued on the first day that the campus reopens. Alternate arrangements for the distribution of pay warrants may be made as deemed necessary by the emergency situation and duration of campus closure.


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Subject Contact Phone Email
Primary Guideline Contact Nancy Torres (562) 985-2299
Subject Matter Expert Nancy Torres (562) 985-2299


Appendices (if any):

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Related Chancellor’s Office Policies:

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Other Related Information:

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Issue Date: July 2002

Last Review Date: June 2018

Amended Date: June 2018

Amended Description: update to clarify title of guideline