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California State University, Long BeachCalifornia State University, Long Beach

ADMINISTRATIVE GUIDELINE

Employee Rideshare Incentives for Sustainable Transportation (Starting 9/1/2019)

Guideline Contents

  • History
    • Issue Date
    • Last Review Date
    • Ammended Date
  • Responsible University Officer:
    Director of Parking and Transportation Services
  • Guideline Contact:

    Director of Parking and Transportation Services

PURPOSE AND SCOPE

CSULB is committed to supporting sustainable transportation options for our campus community for the campus community to reduce greenhouse gas emissions and improve air quality. This is in accordance with the goals and guidelines set forth by South Coast Air Quality Management District (AQMD) and the CSULB Campus Climate Commitment. The university provides employees with Rideshare Rewards in an effort to reduce single occupancy vehicle commutes to the campus.

These guidelines outline the policies and procedures for the Rideshare Rewards program, eligibility for participation, and tax implications.

GUIDELINE STATEMENT

Rideshare Incentive Points for Sustainable Transportation

Parking and Transportation Services offers university employees (1) point for each day they walk, bike, bus, carpool, drive an electric vehicle, or vanpool to campus. Points are accrued and submitted as raffle tickets into a monthly drawing as described by the procedures below.

Any disciplinary action resulting from violations of this policy or program supporting policies, standards or procedures shall be administered in a manner consistent with the terms of the applicable collective bargaining agreement and/or the applicable provisions of the California Education Code.

The IRS considers these Rideshare Incentives to be taxable fringe benefits. Therefore, the prize value will be taxed at current state and federal rates. These taxes will be taken out of the winners’ paycheck the following month.

*Eligible employees include actively employed staff and faculty, USU/ASI staff, and 49er Shops employees. Teachers Assistants, Graduate Assistants, Student Assistants, and Foundation Employees are not eligible for the Rideshare program.

PROCEDURES

  1. Apply for the Rideshare Sustainable Transportation Program on the Rideshare Registration webpage.
  2. By the 5th day of each month, record and submit commutes on the Rideshare Record.
  3. Four drawing winners will be randomly selected by the 10th business day of each month.
  4. Winners will be notified via email.

Each winner will receive $50 of Beach Bucks added to their campus ID card.

Important Note: Participants are eligible to win the monthly drawing once per fiscal year.

Guaranteed Ride Home provision

As an incentive to commute using sustainable transportation, the program provides employees who are registered with the Rideshare Program a Guaranteed Ride Home up to two times per fiscal year in the event of an emergency.

Inclement Weather Parking Permits

In case of severe weather or unsafe conditions, permits are available for employees who do not have a parking permit and who are registered with the Rideshare Sustainable Transportation Program as commuting to campus daily as pedestrians or bicyclists. Registered pedestrians or cyclists who need to drive in to campus due to severe weather or unsafe conditions may stop by the Visitor Information Center to obtain a coupon code that allows the purchase of a daily permit valid in an employee lot.

Falsification or willful misrepresentation of information to obtain any available benefit or incentive can lead to disciplinary action, up to and including employee termination.

Rideshare policies and procedures are reviewed on a regular basis and are subject to change based on review findings. Please email ride@csulb.edu or call (562) 985-RIDE (7433) for additional questions or concerns.

FORMS AND INSTRUCTIONS

ADDITIONAL CONTACTS

Subject Contact Phone Email
Primary Guideline Contact Parking and Transportation Director (562) 985-4146 parkinggeneral@csulb.edu
Subject Matter Expert Sustainable Transportation Coordinator (562) 985-RIDE ride@csulb.edu

APPENDICES AND RELATED INFORMATION

Appendices (if any):

  • N/A

Related Chancellor’s Office Policies:

Other Related Information:

FAQ

  • N/A

HISTORY

Issue Date: February 14, 2013

Last Review Date: June 2019

Amended Date: June 2019 - Description: Revised program structure to monthly opportunity drawing.

Amended Date: October 17, 2018 - Description: Updated redemption options