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California State University, Long BeachCalifornia State University, Long Beach

ADMINISTRATIVE GUIDELINE

CSULB Vanpool Program

Guideline Contents

  • Responsible University Officer:
    Director of Parking, Transportation, and Support Services
  • Guideline Contact:
    Director of Parking, Transportation, and Support Services

PURPOSE AND SCOPE

CSULB is committed to supporting sustainable transportation options for our campus community to reduce greenhouse gas emissions and improve our air quality. This is in accordance with goals and guidelines set forth by the South Coast Air Quality Management District (AQMD) and the CSULB Campus Climate Commitment. The purpose of this guideline is to define our vanpool program which is one of the means used to reduce single occupancy vehicle commutes to campus.

GUIDELINE STATEMENT

CSULB Vanpool Program

CSULB vanpools consist of 4 to 10 students, faculty, staff or community members who, as a group rent a van through Enterprise Rideshare to commute to and from the campus. Participation in the vanpool program is a privilege and not a benefit of employment or enrollment at the University.

Per Enterprise Rideshare rules, all vanpool participants must be 18 years or older, and all vanpool drivers must be 25 years or older with 5 years of driving experience within the USA. This verification process will be conducted by Enterprise Rideshare. In addition, vanpool drivers must be staff or faculty members at CSULB.

Vanpool drivers are prohibited at all times from operating the CSULB vanpool vehicle for travel to recreational or leisure locations, or for any trips other than to / from the worksite. Vanpool participants are not covered by Workers Compensation while commuting to and from work.

Employee vanpool subsidy eligibility and limitations

The Metro Vanpool Program offers up to a $500 monthly lease fare subsidy for publicly operating commuter vanpools with a destination to a Los Angeles County worksite. Metro will review each application received for eligibility and completeness based on the following rules:

  1. Applicant is the confirmed Vanpool Coordinator or lease holder.
  2. Vanpools must begin service with at least 70% of vehicle seats occupied,
  3. Vanpool agreement holder agrees to all terms and conditions of the Metro Vanpool Program.
  4. Vehicle lease fare is less than or equal to maximum lease authorized.
  5. Vanpools must end at a work site located within Los Angeles County,
  6. Vehicle selected is less than four years old and/or under 200,000 miles.

Parking and Transportation Services offers CSULB vanpools a $100 monthly fuel subsidy. Supporting documentation will be required to receive the fuel subsidy.

Vanpool members may also participate in the Rideshare Rewards Program, which gives employees the chance to enter into monthly opportunity drawings using virtual raffle tickets accrued for each day a sustainable commute is used to travel to campus. More information can be found at Employee Rideshare Incentives.

Please note that policies and procedures are reviewed on a regular basis and are subject to change based on review findings. Please email ride@csulb.edu or call (562) 985-RIDE (7433) for additional questions or concerns.

PROCEDURES

Information on CSULB vanpools can be found at csulb.edu/ride.

University employees may be invited by Parking and Transportation Services to attend a vanpool formation meeting. Vanpools may form at or following the meeting, if there is a minimum of five individuals interested in participating with one Vanpool Coordinator and at least one willing driver. Additionally, the below requirements must be met and responsibilities agreed to.

  • Vanpool drivers must be employees of the university, meet Enterprise Rideshare driver requirements, pass a DMV check, and enroll as a driver with Enterprise.
  • The vanpool may sign up for a monthly rental subsidy from Metro.

It is the Vanpool Coordinator’s responsibility to:

  • Sign the Vanpool Coordinator agreements with Enterprise and Metro
  • Record daily ridership and mileage
  • Serve as the primary contact with Enterprise for maintenance
  • Submit monthly documentation to Metro
  • Collect and submit monthly payment to Enterprise
  • Purchase fuel and submit monthly documentation to the Sustainable Transportation Coordinator for reimbursement. Documentation includes a copy of fuel purchase receipts and a copy of the Monthly Vanpool Report (Metro document)
  • Inform the Sustainable Transportation Coordinator any time there are changes to the full-time members of the vanpool

The cost of the monthly van rental and fuel, less any applicable subsidies, shall be divided among the vanpool participants. Vanpool members shall, on or before the first of each month, pay vanpool related costs to the appropriate parties.

Students, employees or community members who are 18 years or older and who are interested in part-time ridership or one way rides shall contact the Sustainable Transportation Coordinator at (562) 985-7433 or ride@csulb.edu. The Sustainable Transportation Coordinator will then contact the Vanpool Coordinator for space availability for the day the ride is requested.

  • Contacting the Sustainable Transportation Coordinator does not guarantee space availability on the van.
  • The price to be paid to the Vanpool Coordinator by the rider for part-time ridership or one way rides shall be determined by the Vanpool Coordinator.
  • Any monies accrued by the Vanpool Coordinator for part-time or one way rides shall be split evenly among participants.

FORMS AND INSTRUCTIONS

  • All forms and instructions will be provided by Enterprise Rideshare, Metro, and Parking and Transportation Services to participants upon their agreement to form a CSULB vanpool.

ADDITIONAL CONTACTS

Subject Contact Phone Email
Primary Guideline Contact Parking and Transportation Operations Manager (562) 985-8589 parkinggeneral@csulb.edu
Subject Matter Expert Sustainable Transportation Coordinator (562) 985-7433 ride@csulb.edu

APPENDICES AND RELATED INFORMATION

Appendices (if any):

  • N/A

Related Chancellor’s Office Policies:

Other Related Information:

FAQ

  • N/A

HISTORY

Issue Date: July 17, 2012

Last Review Date: July 15, 2019

Amended Date: July 15, 2019

Amended Description: Revised fuel benefit detail

Amended Date: December 20, 2018

Amended Description: Updated documentation required by Parking and Transportation Services and Metro Subsidy amount.

Amended Date: August 5, 2016

Amended Description: Updated incentives and program policies