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California State University, Long BeachCalifornia State University, Long Beach

OFFICE OF FINANCIAL MANAGEMENT

2018/19 Financial Management Calendar

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Due Date Task Contact Dept. Business Units
September 21, 2018 Last day to submit course fee requests for Spring term. SFS LBCMP
October 19, 2018 Last day to submit course fee corrections for Spring term. SFS LBCMP
December 14, 2018 International wire transfer requests are due to Accounts Payable in order to ensure completion prior to winter break. AP LBCMP, LBFDN, LB49R
December 14, 2018 Domestic wire transfer requests due to Accounts Payable in order to ensure completion prior to winter break. AP LBCMP, LBFDN, LB49R
December 18, 2018 Last day Accounts Payable will issue student checks before winter break. AP LBCMP
December 20, 2018 Last day Accounts Payable will issue university regular payments before closing for winter break. AP LBCMP
December 20, 2018 Last day to submit course fee requests for Summer term. SFS LBCMP
December 20, 2018 Last day Accounts Payable will issue Foundation regular payments before closing for winter break. AP LBFDN, LB49R
December 21-24, 2018 Accounts Payable is closed to new campus activity prior to winter break. AP LBCMP, LBFDN, LB49R
January 11, 2019 The Schedule of Fall faculty release time to be invoiced to the Foundation is due to General Accounting. GA LBCMP
January 30, 2019 Last day to submit course fee corrections for Summer term. SFS LBCMP
March 22, 2019 Last day to submit course fee corrections for Fall term. SFS LBCMP
April 12, 2019 Requisitions needed for current year processing that require a formal bid are due to Purchasing. PO LBCMP, LBFDN, LB49R
May 11, 2019 Purchasing will begin reviewing all open encumbrances with departments. PO LBCMP, LBFDN, LB49R
May 17, 2019 The Schedule of Spring faculty release time to be invoiced to the Foundation is due to General Accounting. GA LBCMP
May 24, 2019 Last day to submit approved requisitions for current year processing. PO LBCMP, LBFDN, LB49R
June 3, 2019 Purchasing will accept on-line requisitions for next fiscal year. Purchase Orders will not be dispatched, however, until July 1. PO LBCMP, LBFDN, LB49R
June 3, 2019 No additional encumbrances will be added to existing blanket PO's. PO LBCMP, LBFDN, LB49R
June 3, 2019 Last day for submitting all petty cash receipts dated May 30 or prior to the cashier for reimbursement or replenishment. SFS LBCMP, LBFDN, LB49R
June 7, 2019 Requests for CPOs (Cash Posting Orders) for reimbursements from the CO and/or other CSU campuses are due to General Accounting. GA LBCMP
June 14, 2019 All requests for miscellaneous invoicing to be processed for the current fiscal year from Campus are due to General Accounting. GA LBCMP
June 14, 2019 All claims for travel completed before this date are due to Accounts Payable. For any travel between June 15-30, claims are due in Accounts Payable upon completion of travel. AP LBCMP, LBFDN, LB49R
June 14, 2019 Campus deadline to submit all current year journal entries with approvals and supporting documents (as applicable) to General Accounting. GA LBCMP
June 21, 2019 Wire transfer requests for current year processing are due to Accounts Payable by 12:00 noon. AP LBCMP, LBFDN, LB49R
June 21, 2019 Last day to submit petty cash receipts to the University Cashier for reimbursement or replenishment for recording in the current fiscal year. AP LBCMP, LBFDN, LB49R
June 24, 2019 Last day to submit invoices to Accounts Payable to ensure processing in current fiscal year. AP LBCMP, LBFDN, LB49R
June 26, 2019 Last day Accounts Payable will issue student checks before year end. AP LBCMP
June 28, 2019 Accounts Payable department is closed for year-end processing. AP LBCMP, LBFDN, LB49R
June 28, 2019 Last day to submit Budget Transfer Requests to the Budget Office for current year processing. B LBCMP, LBFDN, LB49R
June 28, 2019 Deadline to notify Receiving (by 4:30 PM) of the receipt of goods received directly by the department. PR LBCMP, LBFDN
June 28, 2019 Final day to dispatch any open PO for current fiscal year PO LBCMP, LBFDN, LB49R
July 5, 2019 Deadline for the Foundations to submit all current year journal entries with approvals and supporting documents (as applicable) to General Accounting.  GA LBFDN, LB49R
July 10, 2019 All requests for miscellaneous invoicing to be processed for the current fiscal year from Research Foundation are due to General Accounting. GA LBFDN
July 10, 2019 Final reserve entries are due to Accounting from departments. GA LBCMP
July 31, 2019 Balance Sheet reconciliations as of June 30 are due to General Accounting. GA LBCMP

Department Key

  • LBCMP - CSULB Campus
  • LBFDN - CSULB Research Foundation
  • LB49R - CSULB 49R Foundation

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